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Special Assistant

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Mreža za izgradnju mira
Neprofitne organizacije
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O poslu

Opis radnog mjesta: IOM oglas za posao: Special Assistant to the Western Balkans Sub-Regional Coordinator and Chief of Mission of IOM Bosnia and Herzegovina

Duty Station: Sarajevo, Bosnia and Herzegovina

Application Deadline: 13 October 2019

Position Title: Special Assistant to the Western Balkans Sub-Regional Coordinator and Chief of Mission of IOM Bosnia and Herzegovina

Contract type: OYFT

Grade: G6

Starting Date: as soon as possible

Reference Code: VN 01-09/19

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

The International Organization for Migration (IOM) – the UN Migration Agency – is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM has been present in Bosnia and Herzegovina (BiH) since 1992, starting out in the basement of Koševo Hospital, where IOM organized medical evacuations for war-wounded individuals who could not be treated locally. Following the end of the war, IOM, together with the international community, continued to assist population of BiH in rebuilding their lives and working for a better future. Today, with a focus on building the capacity of the BiH government to manage migration, IOM is working with a wide range of governmental and non-governmental partners in a wide range of migration related areas.

Core Functions/Responsibilities

Under the direct supervision of the Western Balkans Sub-Regional Coordinator and Chief of Mission (COM) of IOM Bosnia and Herzegovina the Assistant to the Sub-Regional Coordinator/COM will be responsible for the implementation of the activities within the portfolio

Workflow Management: support the WBSRC/COM in managing core workflow and outputs on a timely basis, ensuring that the WBSRC/COM is able to execute his duties and responsibilities and is prepared for all meetings. Draft briefs and talking points for the WBSRC/COM as required. Ensure that all follow-up from meetings is logged, followed-up upon and concluded. Maintain the WBSRC/COM agenda including travel agenda and proactively communicate changes and anticipate and respond to scheduling conflicts.
External relations: support the WBSRC/COM in liaising with national and international stakeholders in Bosnia and Herzegovina and pro-actively identify opportunities for expanding IOM’s network. Organize external meetings and support the organization of external events, as required. Ensure rapid response to invitations for meetings and events. As required, participate in external meetings and take minutes. Support IOM’s community engagement outside projects and programs. Support WBSRC/COM with inter-institutional coordination.
Media and communications: In close coordination with the IOM media focal points in the region support the WBSRC/COM in positioning to ensure that the WBSRC/COM is able to best serve IOM in the region and respond to specific requests. Monitor media and communication by and about IOM in the region and, as required, take steps to improve or increase coverage. Liaise with the Media Officer in the IOM Regional Office in Vienna as required. Monitor local media in the Western Balkans regarding topics relevant for IOM’s mandate and work in the region and draft press updates on a regular basis
Donor relations: monitor bilateral donor strategies for Bosnia and Herzegovina and assist with potential donor identification, including “non-traditional” donors and private sector foundations and other actors. Support donor outreach including the development of donor outreach products such as national and/or sub-regional IOM information sheets. Prepare and support “donor road shows” in selected countries and liaise with the relevant IOM offices in this regard.
Document management and review: review reports, correspondence and other documents that are submitted to the WBSRC/COM) for review and/or endorsement. Draft correspondence and other documents as needed. Implement a proper electronic document management and storage system for the office of the WBSRC/Committee. Draft a regular management report for sharing with the Regional Director in Vienna.
Management meetings and sub-regional / national strategies: coordinate and ensure the organization of regular internal management and strategy meetings, including the drafting of agendas, taking minutes and ensuring follow-up on action points and decisions. Support the development of national and sub-regional strategies, as required.
Perform any other duties as may be required.
All duties and responsibilities will be carried out in strict adherence to IOM policies and guidelines, including those related to confidentiality and data protection. (optional as this is already part of the mandatory document to be signed by incoming staff)
Vrsta posla:rad na određeno vrijeme
Regija:Kanton Sarajevo regija

O zaposleniku

Znanja i kvalifikacije:Required Qualifications and Experience


Master’s degree in Political or Social Science, Law, International Relations, or a related field from an accredited academic institution with four years of relevant professional experience; or
High school diploma with six years of relevant professional experience.

Knowledge and experience in setting priorities, in devising policies and strategies as well as in conducting advocacy;
Experience in working and liasing with Government authorities, other national/international institutions (including EU institutions, UN agencies and civil society) and donors;
Experience in organizing of events
Expereince in media monitoring and analysis
Knowledgeable using MS Office;
Required Competencies

The incumbent is expected to demonstrate the following values and competencies:


Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies

Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
How to apply

Interested candidates are invited to submit their application (IOM PHF- Personal History Form and motivation letter ) electronically by email to:

Internal candidates are invited to submit their application – Internal Application Form and motivation letter electronically by email to

Subject: VN 01-09/2019


Applications must be received by 13 October 2019

External Posting period: 30.09.2019 – 13.10.2019

The appointment is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Vacancy is open to candidates residing in the country of the duty station or from a location in a neighboring country which is within commuting distance of the duty station. Candidates applying from another location outside commuting distance will be considered locally recruited and will not be eligible for allowances or benefits available to eligible internationally-recruited staff. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighboring country located within commuting and outside commuting distance, and work permit, as applicable.

Closing Date: Sunday, October 13, 2019
Language English
Minimalna stručna sprema:Fakultet
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