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Special Assistant

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O poslu

Opis radnog mjesta: Special Assistant to the Western Balkans Sub-Regional Coordinator and Chief of Mission of IOM Bosnia and Herzegovina VN 01-03/18

Duty Station: Sarajevo, Bosnia and Herzegovina
Application Deadline: 20 March 2018
Position Title: Special Assistant to the Western Balkans Sub-Regional Coordinator and Chief of Mission of IOM Bosnia and Herzegovina
Languages Required: Excellent command of English and local languages in BiH
Starting Date: as soon as possible
Reference Code: VN 01-03/18
Duration and type of Initial Contract: 6 months with possible extension, Special Short Term Contract, UG

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.


Under the direct supervision of the Western Balkans Sub-Regional Coordinator and Chief of Mission of IOM Bosnia and Herzegovina the Senior Special Assistant will be responsible for the implementation of the activities within the portfolio of.

Core Functions/Responsibilities

The Special Assistant to the Western Balkans Sub-Regional Coordinator/ Chief of Mission of IOM Mission in Bosnia and Herzegovina (WBSRC/COM) tasks will include:

Workflow Management: support the WBSRC/COM in managing core workflow and outputs on a timely basis, ensuring that the WBSRC/COM is able to execute his duties and responsibilities and is prepared for all meetings. Draft briefs and talking points for the WBSRC/COM as required. Ensure that all follow-up from meetings is logged, followed-up upon and concluded. Maintain the WBSRC/COM agenda including travel agenda and proactively communicate changes and anticipate and respond to scheduling conflicts.
External relations: support the WBSRC/COM in liaising with national and international stakeholders in Bosnia and Herzegovina and pro-actively identify opportunities for expanding IOM’s network. Organise external meetings and support the organisation of external events, as required. Ensure rapid response to invitations for meetings and events. As required, participate in external meetings and take minutes. Support IOM’s community engagement outside projects and programs. Support WBSRC/COM with inter-institutional coordination.
Media and communications: In close coordination with the IOM media focal points in the region support the WBSRC/COM in positioning to ensure that the WBSRC/COM is able to best serve IOM in the region and respond to specific requests. Monitor media and communication by and about IOM in the region and, as required, take steps to improve or increase coverage. Liaise with the Media Officer in the IOM Regional Office in Vienna as required. Monitor local media in the Western Balkans regarding topics relevant for IOM’s mandate and work in the region and draft press updates on a regular basis
Donor relations: monitor bilateral donor strategies for Bosnia and Herzegovina and assist with potential donor identification, including “non-traditional” donors and private sector foundations and other actors. Support donor outreach including the development of donor outreach products such as national and/or sub-regional IOM information sheets. Prepare and support “donor road shows” in selected countries and liaise with the relevant IOM offices in this regard.
Document management and review: review reports, correspondence and other documents that are submitted to the WBSRC/COM) for review and/or endorsement. Draft correspondence and other documents as needed. Implement a proper electronic document management and storage system for the office of the WBSRC/Committee. Draft a regular management report for sharing with the Regional Director in Vienna.
Management meetings and sub-regional / national strategies: coordinate and ensure the organisation of regular internal management and strategy meetings, including the drafting of agendas, taking minutes and ensuring follow-up on action points and decisions. Support the development of national and sub-regional strategies, as required.
Carry-out any other duties as required
Vrsta posla:rad na određeno vrijeme
Regija:Kanton Sarajevo regija

O zaposleniku

Znanja i kvalifikacije:Required Qualifications and Experience

Master’s degree in Political or Social Science, Law, International Relations, or a related field from an accredited academic institution with five years of relevant professional experience; or
University degree in the above fields with seven years of relevant professional experience.
Knowledge and experience in setting priorities, in devising policies and strategies as well as in conducting advocacy;
Experience in working and liaising with Government authorities, other national/international institutions (including EU institutions, UN agencies and civil society) and donors;
Experience in organizing of events
Experience in media monitoring and analysis
Knowledgeable using MS Office;
Possess valid driving license
Required Competencies

Takes responsibility and manages constructive criticism;
Works effectively with all clients and stakeholders;
Promotes continuous learning;
Communicates clearly;
Takes initiative and drives high levels of performance management;
Plans work, anticipates risks, and sets goals within area of responsibility;
Displays mastery of subject matter;
Contributes to a collegial team environment;
Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation;
How to apply

Interested candidates are invited to submit their application (including their CV and motivation letter) electronically by email to

Note: Special Assistant to the Western Balkans Sub-Regional Coordinator and Chief of Mission of IOM Bosnia and Herzegovina, Reference Code VN 01-03/18

International applicants are obliged to provide all documentation required as per the law on work of BH for foreign citizens.

Applications must be received by 20 March 2018
Minimalna stručna sprema:Fakultet
Vozačka dozvola:B
Poznavanje rada na računaru:dobro
Potrebno radno iskustvo:šest do deset godina
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