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Grants Assistant

- dana
Mreža za izgradnju mira
Administracija i slične usluge
Mjesto rada:
Rok prijave:

O poslu

Opis radnog mjesta: IOM oglas za posao: Grants Assistant (GA) (Bosnia and Herzegovina Resilience Initiative

Open to Internal and External Candidates

Duty Station: Sarajevo, Bosnia and Herzegovina

Application Deadline: 19 July 2018

Position Title: Grants Assistant (GA) (Bosnia and Herzegovina Resilience Initiative (BHRI))

Languages Required: Excellent command of English and local languages in BiH

Starting Date: as soon as possible

Reference Code: VN 02-07/18

Duration and type of Initial Contract: SST with possibility of extension

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.


The Bosnia & Herzegovina Resilience Initiative (BHRI) is funded by the U.S. Agency for International Development (USAID). The overall objective of the program is to reduce the threat of radicalization and violent extremism in BiH and counter extremist efforts to deepen or exploit communal tensions. Through BHRI, IOM seeks to empower young people to resist recruitment, strengthen communities to better withstand radical influences, improve how towns and cities respond to extremist threats and reduce the likelihood of violence. To achieve these objectives, BHRI designs and implements small-grant activities through a process-oriented, community driven approach that emphasizes project processes. The implementation of the program will be closely coordinated with USAID.

Under the overall guidance of the Programme Development Officer (PDO) for the Bosnia & Herzegovina Resilience Initiative (BHRI) and the direct supervision of the Grants Officer (GO), the Grants Assistant will assist with tracking all aspects of the grant activity cycle, for maintaining the grant database and ensuring files for each grant from start-up to close out are in proper order.

Core Functions/Responsibilities

Provide overall organizational support to the Grants Unit
Coordinate and liaise with the Programme unit, the Logistic and Procurement Unit, the Monitoring and Evaluation Unit, the Administration and Finance Unit and other relevant units to ensure that all relevant grant information is regularly collected and saved within each grant file
Maintain all hardcopy and softcopy documents for all grants implemented by the program
Act as the focal point for receiving all documents sent to the Grants Unit (both in hard and soft copy), and ensure that all grants documents received meet the donor’s standard requirements. Update the Grants Unit Internal Logbook to track the reception of all grant documents being sent to the Grants Unit
Maintain and update the IOM Grants Tracking tools (“the matrix”). Send the sections of the matrix that have to be completed by the field to the relevant field staff (grants focal points), with the purpose to use the matrix as a planning tool. Update the matrix with expected completion dates accordingly
Send the updated matrix on a weekly basis to the Senior Management Team (SMT)
Prepare the template of the “grants weekly activity update / site activity notes” with the list of all on-going grants and send it to the heads of units on a weekly basis
On a monthly basis, support the reconciliation of all grant expenditures between the database and the accountancy software (SAP / PRISM) used by IOM
As required, provide assistance with translation and interpretation from English to local languages used in B&H and vice versa
Perform such other duties as may be assigned
Vrsta posla:stalni radni odnos, rad na određeno vrijeme
Regija:Kanton Sarajevo regija

O zaposleniku

Znanja i kvalifikacije:Required Qualifications and Experience


Secondary Education, preferably in Accounting and Administration

Minimum 3 years relevant working experience, preferably in administrative, organizational and/or database fields; professional experience in the humanitarian field with development or international organizations desirable
Excellent computer literacy in MS Office
Holds a valid driving license
Willingness and ability to conduct travel across the country
Required Competencies

Takes responsibility and manages constructive criticism
Works effectively with all clients and stakeholders
Promotes continuous learning
Communicates clearly
Takes initiative and drives high levels of performance management
Plans work, anticipates risks, and sets goals within area of responsibility
Displays mastery of subject matter
Contributes to a collegial team environment
Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
How to apply

Interested candidates are invited to submit their application (including their CV and motivation letter) electronically by email to

Note: VN 02-07-18 Grants Assistant (GA) (Bosnia and Herzegovina Resilience Initiative (BHRI))

International applicants are obliged to provide all documentation required as per the law on work of BH for foreign citizens.

Applications must be received by 19 July 2018 CoB

Posting period: 05 July 2018



Internals of the Organization and NMS candidates, as well as external female candidates, will be considered as first-tier candidates. This vacancy is also open to second-tier candidates.

The appointment is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation.

Duty Station: Sarajevo
Closing Date: Thursday, July 19, 2018
Language English
Minimalna stručna sprema:Srednja škola
Strani jezik:engleski
Vozačka dozvola:B
Poznavanje rada na računaru:napredno
Potrebno radno iskustvo:tri godine
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