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Project Officer (m/f)

Oglas je istekao
Poslodavac:
Kategorija:
Mjesto rada:
Sarajevo
Rok prijave:
12.05.2020.

O poslu

Opis radnog mjesta:
Agency: UNDP

Title: Project Officer

Job ID: 30308

Practice Area – Job Family: Crisis Prevention and Recovery

Vacancy End Date (Midnight New York, USA): 12/05/2020

Duty Station: Sarajevo, Bosnia and Herzegovina

Education & Work Experience: G-Bachelor’s Level Degree – 5 year(s) experience, I-Master’s Level Degree – 3 year(s) experience

Grade: SB4

Vacancy Type: Service Contract (SC)

Posting Type: External

Bureau: Europe & the CIS

Contract Duration: 12 months

BIH citizens only

Background

United Nations Development Programme (UNDP) in Bosnia and Herzegovina is aiding and supporting BiH authorities in addressing the threats and risks posed to human security. These threats include large presence of remnants of war, violent extremism, armed, gender and other forms of violence and men-made disasters. There are several UNDP project-based interventions that provide support to the overall security sector reform at state, entity, Brčko District and community level. Those are organizationally systematized under the UNDP’s Human Security Programme which represents a pillar within Justice and Security Sector of UNDP Bosnia and Herzegovina.
Latest data from Ministry of Defense/Armed Forces of Bosnia and Herzegovina (MoD/AF BiH) are currently managing around 12,000 tonnes of ammunition stockpiles in total. Considering that AF BiH require 7,500 tonnes of ammunition to be fully operational, there is 4,500 tonnes of surplus ammunition out of at least 1/3 is unsafe for further storage, and as such require immediate response through disposal. This number is likely to rise as most of the stock are near end of their shelf life. As a prerequisite for establishment of sustainable ammunition stockpile management system of MoD/AF BiH it is necessary to reduce overall stockpile to under 10,000 tonnes.
Remnants of war as ageing overstocked ammunition stockpiles, are constant safety and security threat to the population of Bosnia and Herzegovina and wider region. Due to its age (40 years on average), poor conditions of storage facilities, and lack of maintenance, these stockpiles have deteriorated to the point that where they pose a threat not only to the storage facility but also to local community adjacent to location of storage. The primary risk related to ageing ammunition stockpile management is Uncontrolled Explosions of a Munition Site (UEMS), that can cause loss of life, damage to infrastructure and inherently diminish development opportunities within the wider area.

EXPLODE+ Project represents an urgent action on the disposal of ammunition unsafe for further storage. Project was initiated in 2015 as a complementary and more flexible multi-donor project platform to support, at the time, ongoing EXPLODE project. During 2017-2019 it complemented the focused intervention executed through the European Union Assistance to Stockpile Management, Technical Support, and Ammunition Surplus Reduction (EU STAR), project implemented by United Nations Development Programme in BiH (UNDP BiH) and funded by the European Union with sole purpose to dispose up to 3,000 tonnes. All activities in ammunition stockpile reduction are performed under the framework of the MoD/AF BiH owned and EUFOR coordinated, Ammunition, Weapons and Explosives Master Plan (AWE MP), an assistance mechanism for all partners engaged in dealing with the establishment of sustainable ammunition and weapons stockpile management system of MoD/AF BiH.
With the main Phase 1 (ammunition reduction) of AWE MP closed end 2019, this goal will require additional support in the transition phase 2020-2021. EXPLODE+ Project will continue to provide support to the MoD/AF BiH until the end of 2021 in disposal of unstable ammunition, but only for complex weapon systems ammunition for which MoD/AF BiH do not have ability to dispose within their own available capacities at hand. The ammunition disposal will have to be conducted within the defense industry in BiH or available capacities of defense industry in the region.
Under the overall guidance and direct supervision of the EXPLODE+ Project Manager, the EXPLODE+ Project Officer will provide support and undertake the envisaged project activities in close cooperation with the EXPLODE+ Project Manager and other project team members. The incumbent will, moreover, provide regular process/technical advice to the EXPLODE+ Project Manager and Justice and Security Sector Leader for all areas related to unsafe ammunition and weapons disposal activities implementation in Bosnia and Herzegovina.
EXPLODE+ Project Officer will be expected to regularly coordinate his/her activities with the other projects implemented within the Justice and Security Sector of UNDP BiH.
The incumbent will be based in UNDP BiH office in Sarajevo.

Duties and Responsibilities

Provide process/technical solutions related to the planning, organization and execution of the ammunition and weapons disposal activities for the MoD/AF BiH

Preparation of annual work plans with indicative scheduling of identified main outputs and activities as guidance documents for the formulation and review of annual work plans;
Provide key turn solutions in executing operations of ammunition and weapons disposal based on annual MoD Ammunition disposal plan for items that have been assigned to Explode+ Project;
Take clear and comprehensive oversight of annual Ammunition disposal plan of MoD/AF BiH (Plan of operations with ammunition and explosive ordnances) in order to be able to timely enable resource mobilization and/or operations planning;
Drafts project progress and final reports, writing correspondence with MoD BiH and donors, provides background information to identify opportunities for Project development and helps drafting project proposals.
Provide effective supervision of the ammunition and weapons disposal activities and ensure that those are conducted in line with guidelines for ammunition disposal of MoD/AF BiH as well as contemporary international ammunition technical guidelines

Coordinate service providers engaged in delivering aspects of the project’s work plans
Develop ammunition and/or weapons disposal plans of operations and processing including the plan of monitoring and verification visits for disposal activities, within and outside of the country;
Prepare monitoring and verification visit reports after visiting ammunition and/or weapons disposal site;
Documenting, both photo and in writing of all irregularities found during monitoring visits and communicating it back to Project Manager with proposal of mitigation measures;
Ensure effective coordination with Verification commission for disposal of ammunition, weapons and explosive ordnances of MoD BiH and maintain positive relationship.
Effectively liaise and coordinate activities with stakeholders, partners and donors in organization of necessary processes and associated communication

Take the lead in procurement and selection of the appropriate contractors to conduct ammunition disposal;
Ensures all logistics are provided and administration works covered for unimpeded ammunition and/or weapons disposal process including transportation, export/import licenses in case of ammunition and/or weapons disposal outside of the country;
Timely follow and execute contracts management in ammunition and/or weapons disposal activities, both within and outside of the country;
Regularly supervise and coordinate the work of contractors to ensure compliance with required standards;
Provide advice to Project Manager in definition and mitigation of risks associated with contract management in relation to ammunition and/or weapons disposal;
Timely plan and organize monitoring and verification visits of Verification commission for disposal of ammunition, weapons and explosive ordnances of MoD BiH.
Provide programmatic support to Explode + Project Manager

Organize and coordinate different thematic workshops and meetings with beneficiaries and stakeholders to ensure good relationship and timely communication and access to information about the activities;
Coordinate activities on the ground across UNDP with emphasis on other UNDP implemented human security projects as well as other organizations and projects to ensure deconflicting and best use of available resources;
Develop concept notes for the development of new projects in the fields related to human security;
Invest into exploring of new ideas and innovative approach to development of other project ideas in relation to Justice and Security Sector portfolio;
Facilitate the building of capacity and awareness of key stakeholders regarding overall defense and security sector;
Develop lessons learned documents, communication materials, website updates, and other relevant publications;
Provides advice relevant to Human security and on the overall ammunition and weapons stockpile management and defense reform processes;
Performs other duties of programmatic scope as assigned by the Project Manager.
Knowledge management and gender equality

Coordinate wide dissemination and visibility of project achievements;
Coordinate dissemination of information and knowledge management within the team for effective project implementation;
Ensure that key project results, knowledge tools and other developed products have been mainstreamed within the project field work, as well as within other relevant UNDP interventions and support dissemination and application beyond UNDP scope of work;
Be responsible for the transfer of projects deliverables, documents, files, equipment and materials to national beneficiaries;
Contribute to gender mainstreaming throughout the project activities, work plans, budgets, reports, researches, analyses and, where specifically relevant, analyzed in detail;
Contribute to incorporation of knowledge on gender equality in Project knowledge management activities and products.
Vrsta posla:
rad na određeno vrijeme

O zaposleniku

Znanja i kvalifikacije:
Competencies
Results-Based Programme Development and Management/Contributing to results through provision of information

Provides information for linkages across Project activities to help identify critical points of integration;
Provides information and documentation on specific stages of Projects implementation;
Provides background information to identify opportunities for Project development and helps drafting project proposals;
Advocacy/Advancing a Policy-Oriented Agenda/Preparing information for advocacy

Identifies and communicates relevant information for a variety of audiences for advocating UNDP’s mandate;
Maintains a functioning network of contacts with a variety of stakeholders to promote a better understanding of UNDP’s mandate and to support advocacy efforts.
Building Strategic Partnerships/Maintaining a network of contacts

Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues;
Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders;
Establishes and nurtures positive communication with partners.
Promoting Organizational Learning and Knowledge Sharing/Basic research and analysis

Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
Documents and analyses innovative strategies and new approaches
Job Knowledge/Technical Expertise/Fundamental knowledge of own discipline

Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
Analyzes the requirements and synthesizes proposals
Strives to keep job knowledge up-to-date through self-directed study and other means of learning
Demonstrates good knowledge of information technology and applies it in work assignments
Conceptual Innovation in the Provision of Technical Expertise/Research and analysis

Keeps updated in his/her area of substantive expertise
Analyses ongoing trends, evolving needs and emerging issues to identify appropriate responses for capacity building
Resource Mobilization/Providing inputs to resource mobilization strategies

Analyzes information/databases on potential and actual donors
Client Orientation/Establishing effective client relationships

Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion;
Organizes and prioritizes work schedule to meet client needs and deadlines;
Establishes, builds and sustains effective relationships within the work unit and with internal and external clients.
Core Competencies:

Promoting ethics and integrity, creating organizational precedents;
Displays cultural, gender, religion, race, disabilities, nationality and age sensitivity and adaptability;
Treats all people and partners fairly without favouritism;
Self-development, initiative-taking;
Consistently approaches work with energy and a positive, constructive attitude and strong ability to continuously self-motivate;
Plans, prioritizes, and delivers tasks on time;
Excellent diplomatic and interpersonal skills and ability to liaise effectively with government and stakeholders at the highest levels;
Sound judgment and problem-solving skills;
Excellent conceptualisation and analytical skills, as well as proven ability to draft documents in clear and concise manner;
Excellent communication and presentation skills;
Promoting enabling environment for open communication;
Managing conflict;
Sharing knowledge across the organization and building a culture of knowledge sharing and learning;
Fair and transparent decision making.
Required Skills and Experience

Academic Qualifications/Education

Advanced university degree in security and defense studies, economics, political sciences, social sciences, or other related areas;
BA degree with additional two years of working experience may be accepted in lieu of the advanced university degree.
Experience

At least three years with Master’s degree (5 years with BA) of relevant working experience of implementing and coordinating development projects in the area of Defense and Security sector in Bosnia and Herzegovina. Experience in current demilitarization trends and technologies will be an asset;
In-depth knowledge and relevant experience of project implementation in the area of capacity building will be an asset;
Thorough understanding of the overall political, administrative and institutional set-up relevant to defense sector in BiH;
Familiarity with defense sector reform in BiH and trends related to Bosnia and Herzegovina’s international commitments to ammunition stockpile management and its importance to security in BiH and the region.
Languages Requirements

Very good command of English, including writing skills.
Knowledge of German would be an asset
Excellent communication skills in local languages
Disclaimer

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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Minimalna stručna sprema:
Fakultet
Strani jezik:
njemački
Poznavanje rada na računaru:
dobro
Potrebno radno iskustvo:
pet godina