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Ovaj oglas je istekao 08.07.2019. i više nije aktivan.
Sadržaj oglasa prikazan je isključivo u informativne svrhe.
Trenutno aktivne oglase pogledajte na www.posao.hr.
Joint UN Programme Assistant
Oglas je istekao
Poslodavac:
Kategorija:
Mjesto rada:
Sarajevo
Rok prijave:
08.07.2019.
O poslu
Opis radnog mjesta:
UNDP oglas za posao: Joint UN Programme Assistant
Agency: UNDP
Title: Joint UN Programme Assistant
Job ID: 24348
Practice Area – Job Family : Crisis Prevention and Recovery
Vacancy End Date (Midnight New York, USA): 08/07/2019
Duty Station : Sarajevo, Bosnia and Herzegovina
Education & Work Experience: C-HS Graduate or Equivalent – 5 year(s) experience
Grade: SB3
Vacancy Type: Service Contract (SC)
Posting Type: External
Bureau: Europe & the CIS
Contract Duration: 1 year
BIH citizens only
Background
In the last decade, Bosnia and Herzegovina (BiH) has been facing several significant extreme climate and weather events, manifested through more frequent occurrence of disasters. The extent to which Bosnia and Herzegovina is exposed to climate change and natural hazards was shown in the May 2014 floods that hit the country with an unprecedented magnitude. Approximately a quarter of the country’s territory and one million people, representing some 27% of its population, was affected. The floods particularly affected vulnerable population groups, namely 78,564 unemployed, 60,000 children and 10% of persons with disabilities. The total damages amounted to approximately 1.7 billion USD, while the economic losses exceeded USD 1.5 billion. More than 50 local governments experienced a near-total devastation of their service infrastructure, to include hospitals, schools, and local administration centers.
Authorities in Bosnia and Herzegovina and the UN have gradually increased involvement in Disaster Risk Reduction (DRR) by implementing a wide range of programmes in recent years, aiming at alleviating damages inflicted by natural and man-made hazards. While the country achieved some progress in disaster management sector in recent years, effective management of disasters and climate change risks requires a whole-of-government approach and strengthened engagement of development sectors to minimize the discounting of future risk, as well as to ensure transparency and accountability as risks are generated, transferred, and retained.
The current United Nations Development Assistance Framework (UNDAF) for BiH places importance on DRR, while the Joint UN Work Plans 2017-2018 demonstrate the evolving nature of DRR programming across UN agencies, as well as its multidimensional positioning into the three thematic areas of the UN, namely: i) rule of law and human security; ii) sustainable and equitable development; and iii) employment and social Inclusion. The cross-cutting nature of DRR encouraged UN agencies to pursue greater synergies between sectors and programmes to support sustainable socioeconomic development of the country.
Therefore, the UN Country Team in Bosnia and Herzegovina developed a Joint Programme on DRR (JP) to systematically undertake coordinated, multi-sectoral and concrete risk reduction and preparedness measures in order to increase social and economic resilience to disasters and climate change of at-risk population in BiH.
The First Phase of JP aims to address key DRR priorities identified by local governments and various stakeholders across numerous sectors: protection and rescue, education, social and child protection, health, and agriculture. It puts special emphasis on improving local DRR Coordination Mechanisms, as well as affirming risk -informed strategic planning processes with focus on the most vulnerable population groups through implementation of pilot DRR measures in different sectors, in line with municipal risk assessments findings and DRR priorities.
The JP represents the combined efforts of United Nations Development Programme (UNDP), United Nations International Children’s Emergency Fund (UNICEF), United Nations Population Fund (UNFPA), United Nations Educational, Scientific and Cultural Organization (UNESCO) and Food and Agriculture Organization (FAO) in partnership with the Government of Switzerland, being the key donor of this initiative.
UNDP, as the Convening Agent and on behalf of Participating UN Organizations (PUNOs) – UNICEF, UNFPA, FAO, UNESCO, is looking to recruit a Joint Programme Assistant (PA). Under the overall guidance of the Joint UN Programme Coordinator, the Joint Programme Assistant provides support services ensuring high quality, accuracy and consistency of work. PA will be responsible for technical and logistical assistance to the Joint UN Programme Coordinator. The PA promotes a client, quality and results-oriented approach and works in close collaboration with operations, programme and projects staff of UN Agencies.
Duties and Responsibilities
Overall technical, administrative and logistical support to coordination activities of Joint UN DRR Programme
Assists the Joint UN Programme Coordinator in timely reporting and planning processes;
Assists the Joint UN Programme Coordinator in coordinating activities, including maintaining contacts with stakeholders, arranging and attending meetings, and minutes taking and ensuring follow up;
Assists in promotional activities of the Joint UN Programme, including collection of information on related activities published in on-line media;
Drafts routine official correspondence/documents and assists in the preparation of various reports;
Prepares background materials for discussions, correspondence and briefing sessions.
Maintains the electronic and hardcopy filing system;
Translates/interprets (both written and oral) from English to B/H/S language and vice versa, as required;
Organizes translation and interpretation services in accordance with business processes;
Travel to various Joint UN Programme locations if required;
Assists in proper control of the supporting documents for payments;
Assists in monitoring expenditures and commitments;
Processes financial documentation (vouchers, supporting documents, invoices, etc.) if and when necessary;
Provides relevant information for reports on financial status, procedures, exchange rates, costs and expenditures, and report potential funding problems.
Assists in recruitment, procurement and overall administrative management;
Conducts reception of goods and services and establishment of requisitions and purchase orders, as needed;
Assists in organization of field visits, missions, conferences, trainings and other logistics arrangements;
Support in monitoring and implementation of coordination activities of Joint UN DRR Programme
Collects and collates information and documentation related to monitoring of Joint UN Programme activities, indicators and deliverables;
Ensures accurate data entry into comprehensive data bases and tools to enable smooth monitoring;
Collects, analyzes and presents information for monitoring and evaluation of Joint UN Programme implementation against targets;
Supports planning and implementation of workshops/seminars and conferences;
Supports other processes necessary for the implementation of the coordination of Joint UN Programme;
Supporting knowledge building and knowledge sharing:
Supports in organization of the knowledge management activities;
Prepares a compilation of lessons learnt and best practices within Joint UN Programme;
Supports relevant knowledge networks and communities of practice;
Participates in trainings for the operations/projects staff and apply acquired knowledge in project implementation.
Competencies
Advocacy/Advancing A Policy-Oriented Agenda/Support the preparation of information for advocacy
Identifies relevant information for advocacy for a variety of audiences
Results-Based Programme Development and Management/Contributing to results through provision of information
Provides information and documentation on specific stages of projects/programme implementation
Building Strategic Partnerships/Maintaining information and databases
Analyzes general information and selects materials in support of partnership building initiatives
Innovation and Marketing New Approaches/Implementing processes and uses products
Documents and tracks innovative strategies/best practices/new approaches
Resource Mobilization/Providing information for resource mobilization strategies
Maintains information/databases on potential and actual donors;
Maintains database of project files;
Provides data and information needed for preparation of project documents.
Promoting Organizational Learning and Knowledge Sharing/Basic research and analysis
Researches best practices and poses new, more effective ways of doing things
Job Knowledge/Technical Expertise/Fundamental knowledge of processes, methods and procedures
Understands the main processes and methods of work regarding to the position;
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
Demonstrates good knowledge of information technology and applies it in work assignments.
Client Orientation/Maintains effective client relationships
Reports to internal and external clients in a timely and appropriate fashion;
Organizes and prioritizes work schedule to meet client needs and deadlines;
Establishes, builds and sustains effective relationships within the work unit and with internal and external clients.
Core Competencies:
Demonstrating/safeguarding ethics and integrity;
Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking;
Acting as a team player and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively;
Creating synergies through self-control;
Managing conflict;
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each employee.
Informed and transparent decision making.
Prince2 training and certification would be an asset.
Agency: UNDP
Title: Joint UN Programme Assistant
Job ID: 24348
Practice Area – Job Family : Crisis Prevention and Recovery
Vacancy End Date (Midnight New York, USA): 08/07/2019
Duty Station : Sarajevo, Bosnia and Herzegovina
Education & Work Experience: C-HS Graduate or Equivalent – 5 year(s) experience
Grade: SB3
Vacancy Type: Service Contract (SC)
Posting Type: External
Bureau: Europe & the CIS
Contract Duration: 1 year
BIH citizens only
Background
In the last decade, Bosnia and Herzegovina (BiH) has been facing several significant extreme climate and weather events, manifested through more frequent occurrence of disasters. The extent to which Bosnia and Herzegovina is exposed to climate change and natural hazards was shown in the May 2014 floods that hit the country with an unprecedented magnitude. Approximately a quarter of the country’s territory and one million people, representing some 27% of its population, was affected. The floods particularly affected vulnerable population groups, namely 78,564 unemployed, 60,000 children and 10% of persons with disabilities. The total damages amounted to approximately 1.7 billion USD, while the economic losses exceeded USD 1.5 billion. More than 50 local governments experienced a near-total devastation of their service infrastructure, to include hospitals, schools, and local administration centers.
Authorities in Bosnia and Herzegovina and the UN have gradually increased involvement in Disaster Risk Reduction (DRR) by implementing a wide range of programmes in recent years, aiming at alleviating damages inflicted by natural and man-made hazards. While the country achieved some progress in disaster management sector in recent years, effective management of disasters and climate change risks requires a whole-of-government approach and strengthened engagement of development sectors to minimize the discounting of future risk, as well as to ensure transparency and accountability as risks are generated, transferred, and retained.
The current United Nations Development Assistance Framework (UNDAF) for BiH places importance on DRR, while the Joint UN Work Plans 2017-2018 demonstrate the evolving nature of DRR programming across UN agencies, as well as its multidimensional positioning into the three thematic areas of the UN, namely: i) rule of law and human security; ii) sustainable and equitable development; and iii) employment and social Inclusion. The cross-cutting nature of DRR encouraged UN agencies to pursue greater synergies between sectors and programmes to support sustainable socioeconomic development of the country.
Therefore, the UN Country Team in Bosnia and Herzegovina developed a Joint Programme on DRR (JP) to systematically undertake coordinated, multi-sectoral and concrete risk reduction and preparedness measures in order to increase social and economic resilience to disasters and climate change of at-risk population in BiH.
The First Phase of JP aims to address key DRR priorities identified by local governments and various stakeholders across numerous sectors: protection and rescue, education, social and child protection, health, and agriculture. It puts special emphasis on improving local DRR Coordination Mechanisms, as well as affirming risk -informed strategic planning processes with focus on the most vulnerable population groups through implementation of pilot DRR measures in different sectors, in line with municipal risk assessments findings and DRR priorities.
The JP represents the combined efforts of United Nations Development Programme (UNDP), United Nations International Children’s Emergency Fund (UNICEF), United Nations Population Fund (UNFPA), United Nations Educational, Scientific and Cultural Organization (UNESCO) and Food and Agriculture Organization (FAO) in partnership with the Government of Switzerland, being the key donor of this initiative.
UNDP, as the Convening Agent and on behalf of Participating UN Organizations (PUNOs) – UNICEF, UNFPA, FAO, UNESCO, is looking to recruit a Joint Programme Assistant (PA). Under the overall guidance of the Joint UN Programme Coordinator, the Joint Programme Assistant provides support services ensuring high quality, accuracy and consistency of work. PA will be responsible for technical and logistical assistance to the Joint UN Programme Coordinator. The PA promotes a client, quality and results-oriented approach and works in close collaboration with operations, programme and projects staff of UN Agencies.
Duties and Responsibilities
Overall technical, administrative and logistical support to coordination activities of Joint UN DRR Programme
Assists the Joint UN Programme Coordinator in timely reporting and planning processes;
Assists the Joint UN Programme Coordinator in coordinating activities, including maintaining contacts with stakeholders, arranging and attending meetings, and minutes taking and ensuring follow up;
Assists in promotional activities of the Joint UN Programme, including collection of information on related activities published in on-line media;
Drafts routine official correspondence/documents and assists in the preparation of various reports;
Prepares background materials for discussions, correspondence and briefing sessions.
Maintains the electronic and hardcopy filing system;
Translates/interprets (both written and oral) from English to B/H/S language and vice versa, as required;
Organizes translation and interpretation services in accordance with business processes;
Travel to various Joint UN Programme locations if required;
Assists in proper control of the supporting documents for payments;
Assists in monitoring expenditures and commitments;
Processes financial documentation (vouchers, supporting documents, invoices, etc.) if and when necessary;
Provides relevant information for reports on financial status, procedures, exchange rates, costs and expenditures, and report potential funding problems.
Assists in recruitment, procurement and overall administrative management;
Conducts reception of goods and services and establishment of requisitions and purchase orders, as needed;
Assists in organization of field visits, missions, conferences, trainings and other logistics arrangements;
Support in monitoring and implementation of coordination activities of Joint UN DRR Programme
Collects and collates information and documentation related to monitoring of Joint UN Programme activities, indicators and deliverables;
Ensures accurate data entry into comprehensive data bases and tools to enable smooth monitoring;
Collects, analyzes and presents information for monitoring and evaluation of Joint UN Programme implementation against targets;
Supports planning and implementation of workshops/seminars and conferences;
Supports other processes necessary for the implementation of the coordination of Joint UN Programme;
Supporting knowledge building and knowledge sharing:
Supports in organization of the knowledge management activities;
Prepares a compilation of lessons learnt and best practices within Joint UN Programme;
Supports relevant knowledge networks and communities of practice;
Participates in trainings for the operations/projects staff and apply acquired knowledge in project implementation.
Competencies
Advocacy/Advancing A Policy-Oriented Agenda/Support the preparation of information for advocacy
Identifies relevant information for advocacy for a variety of audiences
Results-Based Programme Development and Management/Contributing to results through provision of information
Provides information and documentation on specific stages of projects/programme implementation
Building Strategic Partnerships/Maintaining information and databases
Analyzes general information and selects materials in support of partnership building initiatives
Innovation and Marketing New Approaches/Implementing processes and uses products
Documents and tracks innovative strategies/best practices/new approaches
Resource Mobilization/Providing information for resource mobilization strategies
Maintains information/databases on potential and actual donors;
Maintains database of project files;
Provides data and information needed for preparation of project documents.
Promoting Organizational Learning and Knowledge Sharing/Basic research and analysis
Researches best practices and poses new, more effective ways of doing things
Job Knowledge/Technical Expertise/Fundamental knowledge of processes, methods and procedures
Understands the main processes and methods of work regarding to the position;
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
Demonstrates good knowledge of information technology and applies it in work assignments.
Client Orientation/Maintains effective client relationships
Reports to internal and external clients in a timely and appropriate fashion;
Organizes and prioritizes work schedule to meet client needs and deadlines;
Establishes, builds and sustains effective relationships within the work unit and with internal and external clients.
Core Competencies:
Demonstrating/safeguarding ethics and integrity;
Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking;
Acting as a team player and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively;
Creating synergies through self-control;
Managing conflict;
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each employee.
Informed and transparent decision making.
Prince2 training and certification would be an asset.
Vrsta posla:
rad na određeno vrijeme
Regija:
O zaposleniku
Znanja i kvalifikacije:
Required Skills and Experience
Education:
Secondary education, university degree would be an asset.
Experience:
5 (five) years of relevant administrative project experience is required at the national or international level;
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling of web- based management systems. Knowledge of PeopleSoft web based application would be an asset.
Language Requirements:
Excellent English and B/S/C language skills, both written and oral.
Disclaimer
Important applicant information
All posts in the SC categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.
Scam warning
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
Education:
Secondary education, university degree would be an asset.
Experience:
5 (five) years of relevant administrative project experience is required at the national or international level;
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling of web- based management systems. Knowledge of PeopleSoft web based application would be an asset.
Language Requirements:
Excellent English and B/S/C language skills, both written and oral.
Disclaimer
Important applicant information
All posts in the SC categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.
Scam warning
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
Minimalna stručna sprema:
Srednja škola
