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Field Associate

- dana
Poslodavac:
Mreža za izgradnju mira
Kategorija:
Neprofitne organizacije
Mjesto rada:
Sarajevo
Rok prijave:
24.08.2017.

O poslu

Opis radnog mjesta: UNDP oglas za posao: Field Associate

Practice Area – Job Family: Capacity Development
Vacancy End Date (Midnight New York, USA): 24/08/2017
Duty Station: Sarajevo, Bosnia and Herzegovina
Education & Work Experience: C-HS Graduate or Equivalent – 6 year(s) experience
Grade: SB3
Vacancy Type: Service Contract (SC)
Contract Duration: One year with possible extension
Candidates must be BIH nationals or hold a valid working permit issued in BiH. Only successful candidates will be contacted.

Background
The EU-funded Regional Programme on Local Democracy in the Western Balkans (ReLOaD) aims to strengthen partnerships between local governments (LGs) and civil society by scaling-up a successful model of transparent and project-based funding of CSOs. The Western Balkan (WB) countries are facing complex set of similar development challenges. These countries, namely Albania, Bosnia and Herzegovina, FYR Macedonia, Kosovo (* This designation is without prejudice to positions on status, and is in line with UNSCR 1244/1999 and the ICJ Opinion on the Kosovo declaration of independence) , Montenegro, and Serbia, invest significant efforts to mainstream the EU accession agenda within their socio-political contexts. An integral part of the EU accession agenda is to promote the inclusion of civil society and further development of participatory democracies in the Region. All the WB countries face these challenges, specifically related to the lack of collaboration between the government and civil society.

The lack of transparency of existing public mechanisms for support of civil society organizations (CSO), mainly at the local level, is perceived as one of the main obstacle for development and functioning of credible civil society in Bosnia and Herzegovina (BiH). The ReLOaD in BiH will focus on institutionalization of interaction between LGs and CSOs. The underlying intention of the Project is to put in practice and sustain a transparent, development-oriented and project-based approach to funding of CSOs by municipal budgets that contributes to realization of legitimate local priorities in line with local development strategies.

The total budget of the ReLOaD is EUR 10 million, while the component for BiH totals EUR 4 million. The Project duration is 36 months (2017 – 2020). The start date is February 1, 2017.

Under the overall supervision of Senior Project Coordinator/Grant Officer and direct supervision of the Field Officer the incumbent will be responsible for successful implementation the RELOAD activities in the field related to the BiH component of the Project.

Impact of Results

The key results will have an impact on the overall performance of the ReLOaD Programme in Bosnia and Herzegovina and affect the successful implementation of its strategies. They specifically regard the successful implementation of the program’s field activities and its corresponding outputs, as noted in the functions of this ToR.

Duties and Responsibilities

Support the implementation of the Project’s field activities in partner local governments:

Support to implementation of Project activities in the field in line with AWP;
Assist in process of selection of partner local governments (LG) in line with the given criteria;
Assist partner LGs and CSOs to understand the Project’s objectives and effectively participate in the overall project implementation;
Assist the establishment of cooperation with partner LGs based on Memorandum of Understanding and embedding of the LOD Methodology in partner LGs in BiH;
Assist the Field Officer and the Governance Officer in developing and implementing strategies for cooperation with CSOs and specifically tools/procedures for funds disbursements, monitoring, and capacity building of LG officials and representatives of CSOs;
Assist partner LGs in adjusting their internal CSO funding procedures and introduction of transparent funding mechanisms for CSOs; Regular monitoring of the progress of partner LGs in implementation of the transparent funding mechanisms;
Intensively work on promotion of effective civic participation in the Project implementation;
Participate in planning and organization of workshops facilitating the wide representation and full participation of local stakeholders ensuring gender equality;
Technical support to the LGs to publish public calls for CSOs, hold open days and participate in selection of CSO projects;
Work on promotion of effective LGs participation in monitoring civil society projects related to the project implementation;
Provide on-the-job couching and trainings on all aspects of monitoring to the LGs monitoring teams;
Provide support in organization of trainings/events in coordination with UNDP rules and regulations.
Results-based and Financial and Monitoring of CSOs projects in partner local governments:

Act as a focal point for the implementation of CSO activities in selected LGs;
Conduct the programmatic and financial monitoring of CSO projects implementation in close collaboration with LGs representatives;
Organize and conduct regular field visits (monthly/weekly) to awarded CSOs according to the projects implementation dynamics;
Provide exemplary couching and trainings on all aspects of monitoring to the LGs representatives within joint monitoring visits to CSOs;
Ensure grant funds are used efficiently, correctly and in accordance with the principles of sound financial management, including the principles of transparency and gender sensitivity;
Hold implementation meeting with awarded CSOs and provide coaching and support to CSOs during the projects implementation;
Prepare reports on CSO project implementation and achievement of expected results and recommend corrective actions if/when necessary;
Participate public calls for CSOs in partner LGs and promote transparent usage of criteria and selection process; provide couching to evaluation commission members;
Monitor and ensure quality of delivery of inputs provided by consultants and/or beneficiaries in the CSOs;
Prepare different reports related to the Project implementation in selected LGs upon request of Field Officer and Governance Officer;
Ensure compatibility of all CSOs visibility products with the Visibility guidelines.
Support in performing administrative activities:

Assist the organization of field visits, missions, conferences and other logistics arrangements;
Assist in preparation of Micro-Capital Grant Agreements for CSOs;
Collect and compile monthly expenditure reports and other related financial documents;
Ensure regular office work, including maintaining files, drafting correspondence, photocopying, scanning, minute taking, etc.;
Archive all relevant documents related to work with CSOs (project documents, monitoring reports and any other reports, etc.);
Arrange meetings and draft routine correspondence, facsimile, minutes including preparing background materials for discussions and briefing sessions;
Provide assistance to the Project team members if and when necessary;
Assist the project staff in identifying and coordinating activities including maintaining contacts with stakeholders.
Ensuring effective mainstreaming of gender equality:

Support the Field Officer in mainstreaming gender equality in the programme implementation;
Support the Field Officer in preparing gender equality background materials for use in discussion, correspondence and briefing sessions;
Ensure that all the data, when collecting and compiling inputs relating to programme, are gender disaggregated;
In the preparation of meetings/consultations/trainings/commissions ensure a minimum of 30% participation of the other sex.
Vrsta posla:rad na određeno vrijeme
Regija:Kanton Sarajevo regija

O zaposleniku

Znanja i kvalifikacije:Competencies

Advocacy/Advancing A Policy-Oriented Agenda:
Level 1.1: Support the preparation of information for advocacy

Identifies relevant information for advocacy for a variety of audiences.
Results-Based Programme Development and Management
Level 1.1: Contributing to results through provision of information

Provides information and documentation on specific stages of projects/programme implementation;
Provides background information to identify opportunities for project development and helps drafting proposals.
Building Strategic Partnerships
Level 1.1: Maintaining information and databases

Analyzes general information and selects materials in support of partnership building initiatives;
Maintains databases of donor information;
Tracks and reports on mobilized resources.
Innovation and Marketing New Approaches
Level 1.1: Implementing processes and uses products

Documents and tracks innovative strategies/best practices/new approaches;
Responds positively to new approaches.
Resource Mobilization
Level 1.1: Providing information for resource mobilization strategies

Maintains information/databases on potential and actual donors;
Maintains database of program files;
Provides data and information needed for preparation of program documents.
Promoting Organizational Learning and Knowledge Sharing
Level 1.1: Basic research and analysis

Researches best practices and poses new, more effective ways of doing things;
Job Knowledge/Technical Expertise
Level 1.1: Fundamental knowledge of processes, methods and procedures

Understands the main processes and methods of work regarding to the position;
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
Demonstrates good knowledge of information technology and applies it in work assignments;
Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments.
Global Leadership and Advocacy for UNDP’s Goals
Level 1.1: Research and analysis

Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences.
Client Orientation
Level 1.1: Maintains effective client relationships

Reports to internal and external clients in a timely and appropriate fashion;
Organizes and prioritizes work schedule to meet client needs and deadlines;
Responds to client needs promptly.
Core Competencies:

Demonstrating/safeguarding ethics and integrity;
Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking;
Acting as a team player and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively;
Creating synergies through self-control;
Managing conflict;
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each employee;
Informed and transparent decision making.
Required Skills and Experience

Education:

Secondary education;
University Degree in Political Sciences, Social Sciences or Economics is an advantage.
Experience:

At least 6 years of previous experience in monitoring of CSO projects Working experience in monitoring of CSO projects;
Experience in dealing with local government challenges and CSOs;
Knowledge of the EU guidelines and procedures and PCM techniques;
Proficient in MS Word and MS Excel spreadsheet.
Language Requirements:

Fluency in English and Bosnian/Croatian/Serbian;
Willingness to extensive travel across Bosnia and Herzegovina.
Disclaimer
Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

Scam warning

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More information: https://jobs.partneragencies.net/erecruitjobs.html?JobOpeningId=11306&hrs_jo_pst_seq=1&hrs_site_id=2
Minimalna stručna sprema:Fakultet
Strani jezik:engleski
Poznavanje rada na računaru:dobro
Potrebno radno iskustvo:šest do deset godina
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