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Ovaj oglas je istekao 17.10.2019. i više nije aktivan.
Sadržaj oglasa prikazan je isključivo u informativne svrhe.
Trenutno aktivne oglase pogledajte na www.posao.hr.
Saradnik/ca na projektu
Oglas je istekao
Poslodavac:
Kategorija:
Mjesto rada:
Sarajevo
Rok prijave:
17.10.2019.
O poslu
Opis radnog mjesta:
UNDP oglas za posao: Saradnik/ca na projektu
Agency: UNDP
Title: Project Associate
Job ID: 26371
Practice Area – Job Family: Capacity Development
Vacancy End Date (Midnight New York, USA): 17/10/2019
Duty Station: Sarajevo, Bosnia and Herzegovina
Education & Work Experience: C-HS Graduate or Equivalent – 6 year(s) experience, G-Bachelor’s Level Degree – 3 year(s) experience
Grade: SB3
Vacancy Type: Service Contract (SC)
Posting Type: External
Bureau: Europe & the CIS
Contract Duration: 6 months with possibillty of extension
BIH citizens only
Background
The United Nations Development Programme (UNDP) is the UN’s global development network, working in 177 countries and territories. In Bosnia and Herzegovina, UNDP is committed to helping the country through strengthened national and local capacities to carry out political, economic and social reforms and promote development. In the programmatic period 2015 – 2019, UNDP BiH supports the following programme priorities: (a) access to justice and increased human security; (b) reduction of regional, economic and social disparities; (c) sustainable management of environmental and energy resources, and green jobs creation; and (d) access to services and employment opportunities for the most vulnerable. In all areas, there will be an emphasis on conflict-sensitive, integrated and innovative programme design complementing country priorities and tailored to the post-flood recovery needs.
As part of the UNDP BiH’s Rural and Regional Development Sector’s portfolio, Enable and Manage more Beneficial Civil Society Environment (EMBRACE) project has an overall objective to support social development through capacitating civil society actors to better address the needs in local communities. The Project will manage a grant scheme to support civil society organisations and service provision in local communities. It will also work on identifying and addressing gaps in the policy enabling environment for the public funding of CSOs.
Project Associate will assist the Regional Programme Manager and Project Officer in overall administrative and financial management of the project by performing the tasks listed here-below.
Duties and Responsibilities
Under the overall supervision of the Regional Programme Manager and direct supervision of the Project Officer, duties and responsibilities of the Project Associate will include the following:
Support to formulation of project strategies and implementation;
Administrative and operational support to project implementation, ensuring quality of business processes;
Support to project financial monitoring and management;
Support to knowledge building and knowledge sharing.
1. Support to formulation of project strategies and implementation:
Collection, analysis and presentation of information for monitoring and evaluation of project implementation against project targets;
Compilation and design of background information for formulation of project work plans, draft annual/quarterly budgets, proposals on implementation arrangements, and drafts of quarterly project reports.
Monitors quality of delivery of inputs provided by the consultants, beneficiaries and contracted companies and communicates findings to supervisor;
Maintains timetables for the Project Board meetings and provides support to organizing and holding the meetings, including the preparation and dissemination of information and follow-up.
2. Administrative and operational support to project implementation, ensuring quality of business processes:
Ensures full compliance of project personnel related services with the CO business processes and ATLAS procedures;
Acts as leave monitor and maintain attendance records of project staff;
Assists in preparation of draft job descriptions, requests for recruitments, interview minutes and requests for contract;
Assists staff by processing requests for ID cards, driving waivers and other personnel related documents in accordance with requirements of the organization;
Supports procurement activities and processes;
Makes arrangements for purchase and receipt of office and project supplies, vehicles and equipment;
Assists in the management of all logistical support to the project;
Provides assistance to the organisation of workshops, training, round tables, conferences within the project
Maintains the inventory of project assets/equipment and project correspondence and files;
Maintains all administrative, personnel and financial files and records as well as general office files;
Performs any other duty as requested by the supervisor.
3. Support to project financial monitoring and management:
Processes all following financial transactions on the Global Atlas System in the areas of: Accounts Payable (prepares vouchers), Requisition (prepares requisition and follows the purchase orders), supports Customer/Vendor info updates, Project management (supports entry of project proposals and project budgets, supports preparation of budget revisions, monitors the funds availability and ensures the effectiveness in payment process);
Supports periodic and ad-hoc financial reporting to UNDP and other parties;
Regularly monitors expenditures and commitments against project budget and relevant plans, and provides finance-related data to support project implementation and planning;
Supports preparation of Low Grant Agreements for CSOs;
Ensures Low Grant Agreements funds are used efficiently and in accordance with the principles of sound financial management which includes financial monitoring of CSO projects, organization and participation in field visits to and organization of meetings with selected CSOs, support to the implementation of public calls, preparation of relevant reports, and other related tasks as required by the Programme Manager;
Drafts various correspondence concerning finance, operations and budgetary issues as required;
Assists team members, experts and consultants, in liaison with UNDP Operations, on financial and other operational matters.
4. Support to knowledge building and knowledge sharing:
Participates in the trainings for the operations/projects staff on HR, POPP, etc. and organize briefings for the project staff where necessary on new internal procedures.
When necessary, provides guidance to project staff in business processes, administrative and other requirements and procedures.
Sound contributions to knowledge networks and communities of practice.
Impact of Results
The key results have an impact on the overall performance of the EMBRACE Project and affect the successful implementation. Accurate and timely business processes, data entry and presentation of administrative and financial information contribute to proper project implementation.
Competencies
Advocacy/Advancing A Policy-Oriented Agenda/ Level 1.1: Support the preparation of information for advocacy:
Identifies relevant information for advocacy for a variety of audiences;
Results-Based Programme Development and Management/Level 1.1: Contributing to results through provision of information:
Provides information and documentation on specific stages of projects/programme implementation;
Provides background information to identify opportunities for project development and helps drafting proposals;
Building Strategic Partnerships/Level 1.1: Maintaining information and databases:
Analyzes general information and selects materials in support of partnership building initiatives;
Maintains databases of donor information;
Tracks and reports on mobilized resources;
Innovation and Marketing New Approaches/Level 1.1: Implementing processes and uses products:
Documents and tracks innovative strategies/best practices/new approaches;
Responds positively to new approaches;
Resource Mobilization/Level 1.1: Providing information for resource mobilization strategies:
Maintains information/databases on potential and actual donors;
Maintains database of project files;
Provides data and information needed for preparation of project documents;
Promoting Organizational Learning and Knowledge Sharing/Level 1.1: Basic research and analysis:
Researches best practices and poses new, more effective ways of doing things;
Job Knowledge/Technical Expertise/Level 1.1: Fundamental knowledge of processes, methods and procedures;
Understands the main processes and methods of work regarding to the position;
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
Demonstrates good knowledge of information technology and applies it in Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments;
Client Orientation/Level 1.1: Maintains effective client relationships:
Reports to internal and external clients in a timely and appropriate fashion;
Organizes and prioritizes work schedule to meet client needs and deadlines;
Responds to client needs promptly;
Core Competencies:
Demonstrating/safeguarding ethics and integrity;
Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking;
Acting as a team player and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively;
Creating synergies through self-control;
Managing conflict;
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each employee;
Informed and transparent decision making.
Prince2 training and certification would present an asset.
Agency: UNDP
Title: Project Associate
Job ID: 26371
Practice Area – Job Family: Capacity Development
Vacancy End Date (Midnight New York, USA): 17/10/2019
Duty Station: Sarajevo, Bosnia and Herzegovina
Education & Work Experience: C-HS Graduate or Equivalent – 6 year(s) experience, G-Bachelor’s Level Degree – 3 year(s) experience
Grade: SB3
Vacancy Type: Service Contract (SC)
Posting Type: External
Bureau: Europe & the CIS
Contract Duration: 6 months with possibillty of extension
BIH citizens only
Background
The United Nations Development Programme (UNDP) is the UN’s global development network, working in 177 countries and territories. In Bosnia and Herzegovina, UNDP is committed to helping the country through strengthened national and local capacities to carry out political, economic and social reforms and promote development. In the programmatic period 2015 – 2019, UNDP BiH supports the following programme priorities: (a) access to justice and increased human security; (b) reduction of regional, economic and social disparities; (c) sustainable management of environmental and energy resources, and green jobs creation; and (d) access to services and employment opportunities for the most vulnerable. In all areas, there will be an emphasis on conflict-sensitive, integrated and innovative programme design complementing country priorities and tailored to the post-flood recovery needs.
As part of the UNDP BiH’s Rural and Regional Development Sector’s portfolio, Enable and Manage more Beneficial Civil Society Environment (EMBRACE) project has an overall objective to support social development through capacitating civil society actors to better address the needs in local communities. The Project will manage a grant scheme to support civil society organisations and service provision in local communities. It will also work on identifying and addressing gaps in the policy enabling environment for the public funding of CSOs.
Project Associate will assist the Regional Programme Manager and Project Officer in overall administrative and financial management of the project by performing the tasks listed here-below.
Duties and Responsibilities
Under the overall supervision of the Regional Programme Manager and direct supervision of the Project Officer, duties and responsibilities of the Project Associate will include the following:
Support to formulation of project strategies and implementation;
Administrative and operational support to project implementation, ensuring quality of business processes;
Support to project financial monitoring and management;
Support to knowledge building and knowledge sharing.
1. Support to formulation of project strategies and implementation:
Collection, analysis and presentation of information for monitoring and evaluation of project implementation against project targets;
Compilation and design of background information for formulation of project work plans, draft annual/quarterly budgets, proposals on implementation arrangements, and drafts of quarterly project reports.
Monitors quality of delivery of inputs provided by the consultants, beneficiaries and contracted companies and communicates findings to supervisor;
Maintains timetables for the Project Board meetings and provides support to organizing and holding the meetings, including the preparation and dissemination of information and follow-up.
2. Administrative and operational support to project implementation, ensuring quality of business processes:
Ensures full compliance of project personnel related services with the CO business processes and ATLAS procedures;
Acts as leave monitor and maintain attendance records of project staff;
Assists in preparation of draft job descriptions, requests for recruitments, interview minutes and requests for contract;
Assists staff by processing requests for ID cards, driving waivers and other personnel related documents in accordance with requirements of the organization;
Supports procurement activities and processes;
Makes arrangements for purchase and receipt of office and project supplies, vehicles and equipment;
Assists in the management of all logistical support to the project;
Provides assistance to the organisation of workshops, training, round tables, conferences within the project
Maintains the inventory of project assets/equipment and project correspondence and files;
Maintains all administrative, personnel and financial files and records as well as general office files;
Performs any other duty as requested by the supervisor.
3. Support to project financial monitoring and management:
Processes all following financial transactions on the Global Atlas System in the areas of: Accounts Payable (prepares vouchers), Requisition (prepares requisition and follows the purchase orders), supports Customer/Vendor info updates, Project management (supports entry of project proposals and project budgets, supports preparation of budget revisions, monitors the funds availability and ensures the effectiveness in payment process);
Supports periodic and ad-hoc financial reporting to UNDP and other parties;
Regularly monitors expenditures and commitments against project budget and relevant plans, and provides finance-related data to support project implementation and planning;
Supports preparation of Low Grant Agreements for CSOs;
Ensures Low Grant Agreements funds are used efficiently and in accordance with the principles of sound financial management which includes financial monitoring of CSO projects, organization and participation in field visits to and organization of meetings with selected CSOs, support to the implementation of public calls, preparation of relevant reports, and other related tasks as required by the Programme Manager;
Drafts various correspondence concerning finance, operations and budgetary issues as required;
Assists team members, experts and consultants, in liaison with UNDP Operations, on financial and other operational matters.
4. Support to knowledge building and knowledge sharing:
Participates in the trainings for the operations/projects staff on HR, POPP, etc. and organize briefings for the project staff where necessary on new internal procedures.
When necessary, provides guidance to project staff in business processes, administrative and other requirements and procedures.
Sound contributions to knowledge networks and communities of practice.
Impact of Results
The key results have an impact on the overall performance of the EMBRACE Project and affect the successful implementation. Accurate and timely business processes, data entry and presentation of administrative and financial information contribute to proper project implementation.
Competencies
Advocacy/Advancing A Policy-Oriented Agenda/ Level 1.1: Support the preparation of information for advocacy:
Identifies relevant information for advocacy for a variety of audiences;
Results-Based Programme Development and Management/Level 1.1: Contributing to results through provision of information:
Provides information and documentation on specific stages of projects/programme implementation;
Provides background information to identify opportunities for project development and helps drafting proposals;
Building Strategic Partnerships/Level 1.1: Maintaining information and databases:
Analyzes general information and selects materials in support of partnership building initiatives;
Maintains databases of donor information;
Tracks and reports on mobilized resources;
Innovation and Marketing New Approaches/Level 1.1: Implementing processes and uses products:
Documents and tracks innovative strategies/best practices/new approaches;
Responds positively to new approaches;
Resource Mobilization/Level 1.1: Providing information for resource mobilization strategies:
Maintains information/databases on potential and actual donors;
Maintains database of project files;
Provides data and information needed for preparation of project documents;
Promoting Organizational Learning and Knowledge Sharing/Level 1.1: Basic research and analysis:
Researches best practices and poses new, more effective ways of doing things;
Job Knowledge/Technical Expertise/Level 1.1: Fundamental knowledge of processes, methods and procedures;
Understands the main processes and methods of work regarding to the position;
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
Demonstrates good knowledge of information technology and applies it in Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments;
Client Orientation/Level 1.1: Maintains effective client relationships:
Reports to internal and external clients in a timely and appropriate fashion;
Organizes and prioritizes work schedule to meet client needs and deadlines;
Responds to client needs promptly;
Core Competencies:
Demonstrating/safeguarding ethics and integrity;
Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking;
Acting as a team player and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively;
Creating synergies through self-control;
Managing conflict;
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each employee;
Informed and transparent decision making.
Prince2 training and certification would present an asset.
Vrsta posla:
rad na određeno vrijeme
Regija:
O zaposleniku
Znanja i kvalifikacije:
Required Skills and Experience
Education: §
University degree in public administration, economics, law, political sciences, or related field;
Secondary education with additional three years of experience may be accepted in lieu of BA.
Experience: §
At least 3 years of relevant experience for candidates with a university degree; or 6 years of the same relevant experience for candidates with a secondary education;
Experience in the field of civil society and monitoring of CSO projects in is an asset;
Understanding of the overall political, administrative and institutional set-up administrative systems in participating countries;
Proven record of theoretical knowledge and practical experience in the area of local or regional development, project cycle management, community development and finances;
Sound understanding of M&E would be an asset.
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems;
Language Requirements:
Fluency in English and the official languages of BiH.
Disclaimer
Important applicant information
All posts in the SC categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.
Scam warning
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
Education: §
University degree in public administration, economics, law, political sciences, or related field;
Secondary education with additional three years of experience may be accepted in lieu of BA.
Experience: §
At least 3 years of relevant experience for candidates with a university degree; or 6 years of the same relevant experience for candidates with a secondary education;
Experience in the field of civil society and monitoring of CSO projects in is an asset;
Understanding of the overall political, administrative and institutional set-up administrative systems in participating countries;
Proven record of theoretical knowledge and practical experience in the area of local or regional development, project cycle management, community development and finances;
Sound understanding of M&E would be an asset.
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems;
Language Requirements:
Fluency in English and the official languages of BiH.
Disclaimer
Important applicant information
All posts in the SC categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.
Scam warning
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
Minimalna stručna sprema:
Fakultet
