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Ovaj oglas je istekao 01.08.2019. i više nije aktivan.
Sadržaj oglasa prikazan je isključivo u informativne svrhe.
Trenutno aktivne oglase pogledajte na www.posao.hr.
Asistent/ica na projektu
Oglas je istekao
Poslodavac:
Kategorija:
Mjesto rada:
Sarajevo
Rok prijave:
01.08.2019.
O poslu
Opis radnog mjesta:
UNDP oglas za posao: Asistent/ica na projektu
Agency: UNDP
Title: Project Assistant
Job ID: 24902
Practice Area – Job Family: Crisis Prevention and Recovery
Vacancy End Date (Midnight New York, USA): 01/08/2019
Duty Station: Sarajevo, Bosnia and Herzegovina
Education & Work Experience: C-HS Graduate or Equivalent – 5 year(s) experience, G-Bachelor’s Level Degree – 2 year(s) experience
Grade: SB3
Vacancy Type: Service Contract (SC)
Posting Type: External
Bureau: Europe & the CIS
Contract Duration: 1 year
BIH citizens only
Background
The disaster that struck Bosnia and Herzegovina in May 2014 affected a quarter of the territory of Bosnia and Herzegovina and approximately one million people, which is approximately 27% of the country’s population. Over 50% of local governments in the country were in some form affected by the event, with substantial damages recorded to the housing stock, infrastructure, vital service providers, and the country’s productive assets. The effect of the disaster on the most vulnerable merely exacerbated pre-existing problems and disproportionately impacted their lives. Nowhere was this exhibited more than in the case of returnees and those internally displaced.
In the aftermath of the disaster, the international community reacted swiftly, providing emergency and humanitarian assistance, as well as convening a donor conference in July 2014, pledging substantial funds for the rebuilding of the country. The first comprehensive recovery effort to hit the ground was the Flood Recovery Programme financed by the European Union (EU FRP), rolled out in August 2014 and spearheaded by the United Nations Development Programme (UNDP) in Bosnia and Herzegovina, along with the International Organization for Migration (IOM) and the United Nations Children’s Fund (UNICEF). Despite the intervention’s impressive outreach, with more than 610,000 people assisted, there remains a significant number of the most vulnerable yet to recover; UNDP estimates place that number at around 20,000 households that require further assistance in the form of durable housing solutions or livelihood support. With national and international recovery efforts winding down, the remaining caseload is largely left to its own limited capacities to self-recover.
Against this background, and acting on behalf of the European Union, as the principle donor, UNDP will be implementing a targeted recovery intervention across Bosnia and Herzegovina aimed at reaching out to the most vulnerable households within the most heavily affected communities. By the end of the Project, the following results are expected to be achieved:
Socially and economically vulnerable households, rendered homeless by the 2014 disaster, provided with new homes.
Socially and economically vulnerable households, residing in disaster-affected substandard housing, benefit from restored and improved homes.
Livelihoods needs identified, enabling tailoring of income generation support for housing assistance beneficiaries.
Vulnerable households benefit from a steady and sustainable income stream.
Under the overall guidance of the Flood Recovery Project Manager, the Project Assistant (PA) provides project support services ensuring high quality, accuracy and consistency of work. The PA provides technical, administrative and logistical support to the Flood Recovery Project Manager in implementation of the project activities and processes. The PA promotes a client, quality and results-oriented approach and works in close collaboration with the sector, operations, programme and projects staff in UNDP CO.
Duties and Responsibilities
Overall technical, administrative and logistical support to Flood Recovery Project activities
Assists the Project team in timely reporting and planning processes;
Assists the Project team members in coordinating activities in the field, including maintaining contacts with stakeholders, arranging and attending meetings, as well as taking notes and ensuring follow up;
Collects and collates information and documentation related to monitoring of project activities, indicators and deliverables;
Ensures accurate data entry into comprehensive data bases and tools to enable smooth Project monitoring;
Assists the Project team in preparation of Project’s publications and materials;
Assists in promotional activities of the Project, including collection of information on Project related activities published in on-line media;
Drafts routine official correspondence/documents and assists in the preparation of various reports;
Prepares background materials for discussions, correspondence and briefing sessions;
Support to the Projects teams in implementation of Flood Recovery Project business processes
Assists in recruitment, procurement and overall programme and operational administrative management;
Assists in organization of field visits, missions, conferences, trainings and other logistics arrangements, as required by the Projects activities;
Provides support in organization of external evaluations/ audits of the Projects and prepares information for evaluation or audit purposes;
Provides minor translation/interpretation services, as required;
Organizes translation and interpretation services in accordance with business processes;
Collates information related to travel of team members for purposes of obtaining travel authorization;
Organizes transportation services in accordance with business processes;
Maintains Project archive and files;
Agency: UNDP
Title: Project Assistant
Job ID: 24902
Practice Area – Job Family: Crisis Prevention and Recovery
Vacancy End Date (Midnight New York, USA): 01/08/2019
Duty Station: Sarajevo, Bosnia and Herzegovina
Education & Work Experience: C-HS Graduate or Equivalent – 5 year(s) experience, G-Bachelor’s Level Degree – 2 year(s) experience
Grade: SB3
Vacancy Type: Service Contract (SC)
Posting Type: External
Bureau: Europe & the CIS
Contract Duration: 1 year
BIH citizens only
Background
The disaster that struck Bosnia and Herzegovina in May 2014 affected a quarter of the territory of Bosnia and Herzegovina and approximately one million people, which is approximately 27% of the country’s population. Over 50% of local governments in the country were in some form affected by the event, with substantial damages recorded to the housing stock, infrastructure, vital service providers, and the country’s productive assets. The effect of the disaster on the most vulnerable merely exacerbated pre-existing problems and disproportionately impacted their lives. Nowhere was this exhibited more than in the case of returnees and those internally displaced.
In the aftermath of the disaster, the international community reacted swiftly, providing emergency and humanitarian assistance, as well as convening a donor conference in July 2014, pledging substantial funds for the rebuilding of the country. The first comprehensive recovery effort to hit the ground was the Flood Recovery Programme financed by the European Union (EU FRP), rolled out in August 2014 and spearheaded by the United Nations Development Programme (UNDP) in Bosnia and Herzegovina, along with the International Organization for Migration (IOM) and the United Nations Children’s Fund (UNICEF). Despite the intervention’s impressive outreach, with more than 610,000 people assisted, there remains a significant number of the most vulnerable yet to recover; UNDP estimates place that number at around 20,000 households that require further assistance in the form of durable housing solutions or livelihood support. With national and international recovery efforts winding down, the remaining caseload is largely left to its own limited capacities to self-recover.
Against this background, and acting on behalf of the European Union, as the principle donor, UNDP will be implementing a targeted recovery intervention across Bosnia and Herzegovina aimed at reaching out to the most vulnerable households within the most heavily affected communities. By the end of the Project, the following results are expected to be achieved:
Socially and economically vulnerable households, rendered homeless by the 2014 disaster, provided with new homes.
Socially and economically vulnerable households, residing in disaster-affected substandard housing, benefit from restored and improved homes.
Livelihoods needs identified, enabling tailoring of income generation support for housing assistance beneficiaries.
Vulnerable households benefit from a steady and sustainable income stream.
Under the overall guidance of the Flood Recovery Project Manager, the Project Assistant (PA) provides project support services ensuring high quality, accuracy and consistency of work. The PA provides technical, administrative and logistical support to the Flood Recovery Project Manager in implementation of the project activities and processes. The PA promotes a client, quality and results-oriented approach and works in close collaboration with the sector, operations, programme and projects staff in UNDP CO.
Duties and Responsibilities
Overall technical, administrative and logistical support to Flood Recovery Project activities
Assists the Project team in timely reporting and planning processes;
Assists the Project team members in coordinating activities in the field, including maintaining contacts with stakeholders, arranging and attending meetings, as well as taking notes and ensuring follow up;
Collects and collates information and documentation related to monitoring of project activities, indicators and deliverables;
Ensures accurate data entry into comprehensive data bases and tools to enable smooth Project monitoring;
Assists the Project team in preparation of Project’s publications and materials;
Assists in promotional activities of the Project, including collection of information on Project related activities published in on-line media;
Drafts routine official correspondence/documents and assists in the preparation of various reports;
Prepares background materials for discussions, correspondence and briefing sessions;
Support to the Projects teams in implementation of Flood Recovery Project business processes
Assists in recruitment, procurement and overall programme and operational administrative management;
Assists in organization of field visits, missions, conferences, trainings and other logistics arrangements, as required by the Projects activities;
Provides support in organization of external evaluations/ audits of the Projects and prepares information for evaluation or audit purposes;
Provides minor translation/interpretation services, as required;
Organizes translation and interpretation services in accordance with business processes;
Collates information related to travel of team members for purposes of obtaining travel authorization;
Organizes transportation services in accordance with business processes;
Maintains Project archive and files;
Vrsta posla:
rad na određeno vrijeme
Regija:
O zaposleniku
Znanja i kvalifikacije:
Business Process Quality Assurance
Facilitate that business processes followed by the project are in line with the UNDP rules and regulations, policies and internal control framework;
Provides support in the creation of projects in Atlas, preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, project management, operational and financial closure of projects;
Creates requisitions in Atlas; prepares non-PO vouchers;
Making budget check for requisitions, POs and vouchers;
Register of goods receipt in Atlas in accordance with Project Manager’s request;
Follows the internal expenditures control system in order to ensure that vouchers processed are matched and completed; transactions are correctly recorded and posted in Atlas;
Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
Assists in timely reporting;
Support to the Project teams in effective mainstreaming of gender equality
Provides effective support in mainstreaming gender equality in the project implementation and makes sure that knowledge on gender equality is incorporated in the project knowledge management activities and products;
Provides effective support to the Project Manager in incorporating gender equality in all the areas of implementation of project components, in the organization of the project evaluations and audits;
Ensures that all the data, when collecting and compiling inputs related to the project, are gender and age disaggregated and evaluated from the gender point of view;
Ensures minimum 30% participation of the other gender in the preparation of meetings/consultations/trainings/commissions.
Competencies
Advocacy/Advancing a Policy-Oriented Agenda/Support the preparation of information for advocacy
Identifies relevant information for advocacy for a variety of audiences
Results-Based Programme Development and Management/ Contributing to results through provision of information
Provides information and documentation on specific stages of projects/programme implementation
Building Strategic Partnerships/Maintaining information and databases
Analyzes general information and selects materials in support of partnership building initiatives
Innovation and Marketing New Approaches/Implementing processes and uses products
Documents and tracks innovative strategies/best practices/new approaches
Resource Mobilization/Providing information for resource mobilization strategies
Maintains information/databases on potential and actual donors
Maintains database of project files
Provides data and information needed for preparation of project documents
Promoting Organizational Learning and Knowledge Sharing/Basic research and analysis
Researches best practices and poses new, more effective ways of doing things
Job Knowledge/Technical Expertise/Fundamental knowledge of processes, methods and procedures
Understands the main processes and methods of work regarding to the position;
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
Demonstrates good knowledge of information technology and applies it in work assignments.
Client Orientation/Maintains effective client relationships
Reports to internal and external clients in a timely and appropriate fashion
Organizes and prioritizes work schedule to meet client needs and deadlines
Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
Core Competencies:
Demonstrating/safeguarding ethics and integrity;
Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking;
Acting as a team player and facilitating teamwork;
Facilitating and encouraging open communication in the team, communicating effectively;
Creating synergies through self-control;
Managing conflict;
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each employee.
Informed and transparent decision making.
Prince2 training and certification would be an asset.
Required Skills and Experience
Education:
University degree in public administration, economics, law, political sciences, or related field;
Secondary education with additional three years of experience may be accepted in lieu of BA.
Experience:
2 years of relevant administrative project experience with a bachelor’s degree is required at the national or international level; 5 years of the same relevant experience for candidates with a secondary education;
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling of web- based management systems.
Experience in the usage of PeopleSoft web-based application would be an asset.
Language Requirements:
Fluency in official languages of Bosnia and Herzegovina;
Fluency in English with good drafting and presentation skills.
Disclaimer
Important applicant information
All posts in the SC categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.
Scam warning
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
Facilitate that business processes followed by the project are in line with the UNDP rules and regulations, policies and internal control framework;
Provides support in the creation of projects in Atlas, preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, project management, operational and financial closure of projects;
Creates requisitions in Atlas; prepares non-PO vouchers;
Making budget check for requisitions, POs and vouchers;
Register of goods receipt in Atlas in accordance with Project Manager’s request;
Follows the internal expenditures control system in order to ensure that vouchers processed are matched and completed; transactions are correctly recorded and posted in Atlas;
Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
Assists in timely reporting;
Support to the Project teams in effective mainstreaming of gender equality
Provides effective support in mainstreaming gender equality in the project implementation and makes sure that knowledge on gender equality is incorporated in the project knowledge management activities and products;
Provides effective support to the Project Manager in incorporating gender equality in all the areas of implementation of project components, in the organization of the project evaluations and audits;
Ensures that all the data, when collecting and compiling inputs related to the project, are gender and age disaggregated and evaluated from the gender point of view;
Ensures minimum 30% participation of the other gender in the preparation of meetings/consultations/trainings/commissions.
Competencies
Advocacy/Advancing a Policy-Oriented Agenda/Support the preparation of information for advocacy
Identifies relevant information for advocacy for a variety of audiences
Results-Based Programme Development and Management/ Contributing to results through provision of information
Provides information and documentation on specific stages of projects/programme implementation
Building Strategic Partnerships/Maintaining information and databases
Analyzes general information and selects materials in support of partnership building initiatives
Innovation and Marketing New Approaches/Implementing processes and uses products
Documents and tracks innovative strategies/best practices/new approaches
Resource Mobilization/Providing information for resource mobilization strategies
Maintains information/databases on potential and actual donors
Maintains database of project files
Provides data and information needed for preparation of project documents
Promoting Organizational Learning and Knowledge Sharing/Basic research and analysis
Researches best practices and poses new, more effective ways of doing things
Job Knowledge/Technical Expertise/Fundamental knowledge of processes, methods and procedures
Understands the main processes and methods of work regarding to the position;
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
Demonstrates good knowledge of information technology and applies it in work assignments.
Client Orientation/Maintains effective client relationships
Reports to internal and external clients in a timely and appropriate fashion
Organizes and prioritizes work schedule to meet client needs and deadlines
Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
Core Competencies:
Demonstrating/safeguarding ethics and integrity;
Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking;
Acting as a team player and facilitating teamwork;
Facilitating and encouraging open communication in the team, communicating effectively;
Creating synergies through self-control;
Managing conflict;
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each employee.
Informed and transparent decision making.
Prince2 training and certification would be an asset.
Required Skills and Experience
Education:
University degree in public administration, economics, law, political sciences, or related field;
Secondary education with additional three years of experience may be accepted in lieu of BA.
Experience:
2 years of relevant administrative project experience with a bachelor’s degree is required at the national or international level; 5 years of the same relevant experience for candidates with a secondary education;
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling of web- based management systems.
Experience in the usage of PeopleSoft web-based application would be an asset.
Language Requirements:
Fluency in official languages of Bosnia and Herzegovina;
Fluency in English with good drafting and presentation skills.
Disclaimer
Important applicant information
All posts in the SC categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.
Scam warning
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
