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Ovaj oglas je istekao 27.10.2018. i više nije aktivan.
Sadržaj oglasa prikazan je isključivo u informativne svrhe.
Trenutno aktivne oglase pogledajte na www.posao.hr.
Projektni službenik
Oglas je istekao
Poslodavac:
Kategorija:
Mjesto rada:
Sarajevo
Rok prijave:
27.10.2018.
O poslu
Opis radnog mjesta:
UNDP oglas za projektnog službenika
Agency: UNDP
Title: Project Clerk
Practice Area – Job Family: Crisis Prevention and Recovery
Vacancy End Date (Midnight New York, USA): 27/10/2018
Duty Station: Sarajevo, Bosnia and Herzegovina
Education & Work Experience: C-HS Graduate or Equivalent – 4 year(s) experience
Grade: SB2
Vacancy Type: Service Contract (SC)
Posting Type: External
Bureau: Europe & the CIS
Contract Duration: Six months
BIH Citizens only
Background
United Nations Development Programme (UNDP) in Bosnia and Herzegovina continues to assist the national authorities in BiH in the effective management of explosive remnants of war and armaments thus supporting the creation of safe and secure environment for BiH citizens. The overall objective of the this assistance is to reduce the threats of uncontrolled explosion posed by chemically unstable and high hazardous ammunition and remnants of war decreased in BiH. In addition, Justice and Security Sector of BIH implements various projects in the area of rule of law and peace building contributing to the ongoing reconciliation process in BIH.
Under the direct guidance and supervision of the Justice and Security Sector Leader, the Project Clerk will provide administrative support to the Justice and Security Sector ensuring high quality, accuracy and consistency of work. The Project Clerk promotes a client-oriented approach consistent with UNDP rules and regulations. Furthermore, the Project Clerk will provide finance, monitoring and reporting support to projects implemented within Justice and Security Sector.The incumbent will work in close collaboration with the UNDP BIH Operations, programme and projects staff in the UNDP CO and other UN agencies staff to exchange information and ensure consistent service delivery.
Duties and Responsibilities
Under the supervision of the Justice and Security Sector Leader, the Project Clerk will provide support to the Justice and Security Sector, with due respect to UNDP rules and regulations and in accordance with the UNDP internal control framework.
The Project Clerk will have the following main functions:
Provision of support to the implementation of Justice and Security Sector projects, inter alia, MAGMA, Brcko Police and CRSV in terms of administrative, operational and financial responsibilities:
Support the development of Annual Work Plans, Procurement Plans and Financial Disbursement Plans to be implemented in accordance with the approved Project Documents;
Assist in the effective implementation of Justice and Security Sector projects activities as per Project Documents and Annual Work Plans;
Provide assistance in the development and implementation of procurement and capacity building activities in the area of Justice and Security Sector projects in accordance with the Annual Work Plan;
Assist the coordination of project activities among project consultants and services/goods providers, including but not limited to the preparation of terms of reference for the selection of external partners (individuals or companies);
Ensure efficiency in the provision of information and support to national project stakeholders in coordination with the Justice and Security Sector Leader;
Support to other projects within the Justice and Security Sector in terms of administrative, operational and financial responsibilities on as needed basis;
Assist in the organization of field visits, missions, workshops, training, round-tables and conferences within the project;
Maintains and updates all administrative, personnel and financial files and records as well as general office files related to the projects.
Continuous Business Process Quality Assurance in accordance with UNDP Rules and Regulations:
Facilitate business processes followed by the Projects in line with the UNDP Rules and Regulations, applicable procedures and policies and the UNDP Internal Control Framework;
Regularly update Global Atlas System Project repositories as well as Project Monitoring Platform and Project Risk and Issues logs ensuring that they are regularly updated with project indicators, targets and progress/results in coordination with the Justice and Security Sector Leader;
Support Sector Leader in ensuring that procurement and recruitment activities are implemented in due course and as per Procurement Plan, Recruitment Plan and in accordance with UNDP Rules and Procedures;
Provide support in donor and financial reporting and relevant analysis :
Compile projects Financial, Administrative and Procurement Reports in accordance with Project Documents and donor reporting schedule if applicable.
Support Projects reporting requirements through data collection and analysis, and drafting of various project related reports;
Assist in analysing and compiling data to measure progress and impact of project’s activities;
Support the communication and coordination process with donors and keep up to date with donor requirements;
Coordinate data collection from the field in relation to expected project results;
Provide feedback on reporting problems and solutions;
Perform specific operational/control tasks for project activities, including undertaking field visits for specific monitoring and evaluation issues;
Support Sector leader in facilitate various presentations on periodic bases to donors and other stakeholders about the achievement of project results;
Preparation of financial reports and analyses for other projects within the Justice and Security Sector on as needed basis.
Support to project expenditure monitoring and financial management:
Prepare and process all project related financial transactions in Global Atlas System, such as vouchers, requisitions, project budget revisions etc;
Support the project management in monitoring expenditures and commitments against project budget and relevant financial delivery plans;
Provide finance-related data to support project implementation, planning and reporting;
Draft various correspondence concerning finance, operations and budgetary issues as required;
Assist team members, experts and consultants, in liaison with UNDP Operations, on financial and other operational matters.
Ensure that submissions for the projects are prepared in line with the UNDP standards, rules and regulations;
Support to the Project Team in effective mainstreaming of gender equality:
Support the Justice and Security Sector Leader in ensuring gender mainstreaming throughout all project activities, work plans, budgets, reports, research and analyses;
Ensure gender equality is mainstreamed throughout the project, consultants and contracted companies.
Support knowledge building and knowledge sharing:
Support in organization of Project knowledge management activities;
Synthesis of lessons learnt and best practices in project;
Support to relevant knowledge networks and communities of practice;
Support colleagues within the project;
Participation in the training for the operations/projects staff on Finance
Competencies
Operational effectiveness
Ability to perform a variety of repetitive and routine tasks and duties related to project support;
Ability to review data, identify and adjust discrepancies;
Ability to handle a large volume of work possibly under time constraints;
Good knowledge of administrative rules and regulations;
Detailed knowledge and understanding of clerical, administrative, secretarial best practices and procedures, in-depth knowledge of office software applications relating to word processing data management presentation, ATLAS, as required;
Ability to operate and maintain a variety of computerized business machines and office equipment in order to provide efficient delivery of service;
Ability to organize and complete multiple tasks by establishing priorities.
Managing data
Collects and compiles data with speed and accuracy identifying what is relevant and discarding what is not, records it in an accessible manner and maintains data bases;
Thoroughly and methodically collects, verifies and records data demonstrating attention to detail and identifying and correcting errors on own initiative;
Transmits file data; creates and generate queries, reports and documents utilizing databases, spreadsheets, communications and other software packages with speed and accuracy;
Interprets data, draws conclusions and/or identifies patterns which support the work of others.
Managing documents, corespondance and reports
Creates, edits and presents information (queries, reports, documents) in visually pleasing, clear and presentable formats such as tables, forms, presentations, briefing notes/books and reports using advanced word processing and presentation functions and basic database and spreadsheet software;
Edits, formats and provides inputs to correspondence, reports, documents and/or presentations using work processing, spreadsheets and databases meeting quality standards and requiring minimal correction;
Shows sound grasp of grammar, spelling and structure in the required language;
Ensures correspondence, reports and documents comply with established UN standards;
Ability to produce accurate and well documented records conforming to the required standard.
Planning, organizing and multi-tasking
Organizes and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships;
Plans, coordinates and organizes workload while remaining aware of changing priorities and competing deadlines;
Demonstrates ability to quickly shift from one task to another to meet multiple support needs;
Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support.
Core competencies
Demonstrating/safeguarding ethics and integrity;
Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking;
Acting as a team player and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively;
Creating synergies through self-control;
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
Informed and transparent decision making;
Promoting learning and knowledge management/sharing is the responsibility of each employee.
Agency: UNDP
Title: Project Clerk
Practice Area – Job Family: Crisis Prevention and Recovery
Vacancy End Date (Midnight New York, USA): 27/10/2018
Duty Station: Sarajevo, Bosnia and Herzegovina
Education & Work Experience: C-HS Graduate or Equivalent – 4 year(s) experience
Grade: SB2
Vacancy Type: Service Contract (SC)
Posting Type: External
Bureau: Europe & the CIS
Contract Duration: Six months
BIH Citizens only
Background
United Nations Development Programme (UNDP) in Bosnia and Herzegovina continues to assist the national authorities in BiH in the effective management of explosive remnants of war and armaments thus supporting the creation of safe and secure environment for BiH citizens. The overall objective of the this assistance is to reduce the threats of uncontrolled explosion posed by chemically unstable and high hazardous ammunition and remnants of war decreased in BiH. In addition, Justice and Security Sector of BIH implements various projects in the area of rule of law and peace building contributing to the ongoing reconciliation process in BIH.
Under the direct guidance and supervision of the Justice and Security Sector Leader, the Project Clerk will provide administrative support to the Justice and Security Sector ensuring high quality, accuracy and consistency of work. The Project Clerk promotes a client-oriented approach consistent with UNDP rules and regulations. Furthermore, the Project Clerk will provide finance, monitoring and reporting support to projects implemented within Justice and Security Sector.The incumbent will work in close collaboration with the UNDP BIH Operations, programme and projects staff in the UNDP CO and other UN agencies staff to exchange information and ensure consistent service delivery.
Duties and Responsibilities
Under the supervision of the Justice and Security Sector Leader, the Project Clerk will provide support to the Justice and Security Sector, with due respect to UNDP rules and regulations and in accordance with the UNDP internal control framework.
The Project Clerk will have the following main functions:
Provision of support to the implementation of Justice and Security Sector projects, inter alia, MAGMA, Brcko Police and CRSV in terms of administrative, operational and financial responsibilities:
Support the development of Annual Work Plans, Procurement Plans and Financial Disbursement Plans to be implemented in accordance with the approved Project Documents;
Assist in the effective implementation of Justice and Security Sector projects activities as per Project Documents and Annual Work Plans;
Provide assistance in the development and implementation of procurement and capacity building activities in the area of Justice and Security Sector projects in accordance with the Annual Work Plan;
Assist the coordination of project activities among project consultants and services/goods providers, including but not limited to the preparation of terms of reference for the selection of external partners (individuals or companies);
Ensure efficiency in the provision of information and support to national project stakeholders in coordination with the Justice and Security Sector Leader;
Support to other projects within the Justice and Security Sector in terms of administrative, operational and financial responsibilities on as needed basis;
Assist in the organization of field visits, missions, workshops, training, round-tables and conferences within the project;
Maintains and updates all administrative, personnel and financial files and records as well as general office files related to the projects.
Continuous Business Process Quality Assurance in accordance with UNDP Rules and Regulations:
Facilitate business processes followed by the Projects in line with the UNDP Rules and Regulations, applicable procedures and policies and the UNDP Internal Control Framework;
Regularly update Global Atlas System Project repositories as well as Project Monitoring Platform and Project Risk and Issues logs ensuring that they are regularly updated with project indicators, targets and progress/results in coordination with the Justice and Security Sector Leader;
Support Sector Leader in ensuring that procurement and recruitment activities are implemented in due course and as per Procurement Plan, Recruitment Plan and in accordance with UNDP Rules and Procedures;
Provide support in donor and financial reporting and relevant analysis :
Compile projects Financial, Administrative and Procurement Reports in accordance with Project Documents and donor reporting schedule if applicable.
Support Projects reporting requirements through data collection and analysis, and drafting of various project related reports;
Assist in analysing and compiling data to measure progress and impact of project’s activities;
Support the communication and coordination process with donors and keep up to date with donor requirements;
Coordinate data collection from the field in relation to expected project results;
Provide feedback on reporting problems and solutions;
Perform specific operational/control tasks for project activities, including undertaking field visits for specific monitoring and evaluation issues;
Support Sector leader in facilitate various presentations on periodic bases to donors and other stakeholders about the achievement of project results;
Preparation of financial reports and analyses for other projects within the Justice and Security Sector on as needed basis.
Support to project expenditure monitoring and financial management:
Prepare and process all project related financial transactions in Global Atlas System, such as vouchers, requisitions, project budget revisions etc;
Support the project management in monitoring expenditures and commitments against project budget and relevant financial delivery plans;
Provide finance-related data to support project implementation, planning and reporting;
Draft various correspondence concerning finance, operations and budgetary issues as required;
Assist team members, experts and consultants, in liaison with UNDP Operations, on financial and other operational matters.
Ensure that submissions for the projects are prepared in line with the UNDP standards, rules and regulations;
Support to the Project Team in effective mainstreaming of gender equality:
Support the Justice and Security Sector Leader in ensuring gender mainstreaming throughout all project activities, work plans, budgets, reports, research and analyses;
Ensure gender equality is mainstreamed throughout the project, consultants and contracted companies.
Support knowledge building and knowledge sharing:
Support in organization of Project knowledge management activities;
Synthesis of lessons learnt and best practices in project;
Support to relevant knowledge networks and communities of practice;
Support colleagues within the project;
Participation in the training for the operations/projects staff on Finance
Competencies
Operational effectiveness
Ability to perform a variety of repetitive and routine tasks and duties related to project support;
Ability to review data, identify and adjust discrepancies;
Ability to handle a large volume of work possibly under time constraints;
Good knowledge of administrative rules and regulations;
Detailed knowledge and understanding of clerical, administrative, secretarial best practices and procedures, in-depth knowledge of office software applications relating to word processing data management presentation, ATLAS, as required;
Ability to operate and maintain a variety of computerized business machines and office equipment in order to provide efficient delivery of service;
Ability to organize and complete multiple tasks by establishing priorities.
Managing data
Collects and compiles data with speed and accuracy identifying what is relevant and discarding what is not, records it in an accessible manner and maintains data bases;
Thoroughly and methodically collects, verifies and records data demonstrating attention to detail and identifying and correcting errors on own initiative;
Transmits file data; creates and generate queries, reports and documents utilizing databases, spreadsheets, communications and other software packages with speed and accuracy;
Interprets data, draws conclusions and/or identifies patterns which support the work of others.
Managing documents, corespondance and reports
Creates, edits and presents information (queries, reports, documents) in visually pleasing, clear and presentable formats such as tables, forms, presentations, briefing notes/books and reports using advanced word processing and presentation functions and basic database and spreadsheet software;
Edits, formats and provides inputs to correspondence, reports, documents and/or presentations using work processing, spreadsheets and databases meeting quality standards and requiring minimal correction;
Shows sound grasp of grammar, spelling and structure in the required language;
Ensures correspondence, reports and documents comply with established UN standards;
Ability to produce accurate and well documented records conforming to the required standard.
Planning, organizing and multi-tasking
Organizes and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships;
Plans, coordinates and organizes workload while remaining aware of changing priorities and competing deadlines;
Demonstrates ability to quickly shift from one task to another to meet multiple support needs;
Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support.
Core competencies
Demonstrating/safeguarding ethics and integrity;
Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking;
Acting as a team player and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively;
Creating synergies through self-control;
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
Informed and transparent decision making;
Promoting learning and knowledge management/sharing is the responsibility of each employee.
Vrsta posla:
rad na određeno vrijeme
Regija:
O zaposleniku
Znanja i kvalifikacije:
Required Skills and Experience
Education:
Secondary education;
University degree in economics, law, business or security related field will be considered as an asset.
Experience:
Four years of relevant administrative or project support experience at national or international level;
Experience in coordinating communication with Projects’ stakeholders and field work;
Knowledge of finance management system used by UNDP would be an asset;
Basic understanding of M&E would be an asset;
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.
Language Requirements:
Fluency in English and official BIH languages.
Disclaimer
Important applicant information
All posts in the SC categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.
Scam warning
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
Education:
Secondary education;
University degree in economics, law, business or security related field will be considered as an asset.
Experience:
Four years of relevant administrative or project support experience at national or international level;
Experience in coordinating communication with Projects’ stakeholders and field work;
Knowledge of finance management system used by UNDP would be an asset;
Basic understanding of M&E would be an asset;
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.
Language Requirements:
Fluency in English and official BIH languages.
Disclaimer
Important applicant information
All posts in the SC categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.
Scam warning
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
Minimalna stručna sprema:
Fakultet
Strani jezik:
engleski
Poznavanje rada na računaru:
dobro
Potrebno radno iskustvo:
četiri godine
