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Ovaj oglas je istekao 01.06.2018. i više nije aktivan.
Sadržaj oglasa prikazan je isključivo u informativne svrhe.
Trenutno aktivne oglase pogledajte na www.posao.hr.
Project Assistant
Oglas je istekao
Poslodavac:
Kategorija:
Mjesto rada:
Sarajevo
Rok prijave:
01.06.2018.
O poslu
Opis radnog mjesta:
Agency UNDP
Title Project Assistant
Job ID 16459
Practice Area - Job Family Crisis Prevention and Recovery
Vacancy End Date (Midnight New York, USA) 01/06/2018
Time Left 8d 16h 19m
Duty Station Sarajevo, Bosnia and Herzegovina
Education & Work Experience C-HS Graduate or Equivalent - 5 year(s) experience, G-Bachelor's Level Degree - 2 year(s) experience
Languages Required:English
Desired:
Grade SB3
Vacancy Type Service Contract (SC)
Posting Type External
Bureau Europe & the CIS
Contract Duration 1 year with possible extension
Background
Through the implementation of Urgent Action on Ammunition Disposal in Bosnia and Herzegovina (EXPLODE +) Project, United Nations Development Programme (UNDP) in Bosnia and Herzegovina continues to assist the national authorities in BiH in the effective management of explosive remnants of war and armaments thus supporting the creation of safe and secure environment for BiH citizens.
With the financial support of various international donors, the Project aims to contribute to reduced risks to peace, stability, and development in Bosnia and Herzegovina through the considerable decrease of ammunition surpluses deemed for disposal by Ministry of Defense BiH and Armed Forces.
The overall objective of the EXPLODE + Project is to reduce the threats of uncontrolled explosion posed by chemically unstable and high hazardous ammunition and remnants of war decreased in BiH.
Under the direct supervision of the Explode+ Programme Manager, the Explode+ Project Assistant will provide programmatic and administrative assistance in implementation of all Project related activities and programmes as well as in maintaining regular communication with all project beneficiaries, including government counterparts, the non-governmental (NGO) sector, the academia, international community and local governments, both in BiH and the region. He/she will support interventions related to all Project components by closely working with the project’s partners, in line with the Project Document and Annual Work Plan.
Duties and Responsibilities
Summary of key functions:
Under the supervision of the EXPLODE + Programme Manager, the Project Assistant will provide support to the EXPLODE+ Project, with due respect to UNDP rules and regulations and in accordance with the UNDP internal control framework.
The Project Assistant will have the following main functions:
Assist the implementation of the EXPLODE + project in terms of administrative, operational and financial responsibilities:
Support the development of Annual Work Plans, Procurement Plans and Financial Disbursement Plans to be implemented in accordance with the approved Project Document;
Assist in the effective implementation of EXPLODE + project activities as per Project Document and Annual Work Plan;
Provide assistance in the development and implementation of procurement and capacity building activities in the area of countering illicit arms trafficking in accordance with the Annual Work Plan;
Assist the coordination of project activities among project consultants and services/goods providers, including but not limited to the preparation of terms of reference for the selection of external partners (individuals or companies);
Ensure efficiency in the provision of information and support to national project stakeholders in coordination with the EXPLODE+ Programme Manager.
Support to other projects within the Justice and Security Sector in terms of administrative, operational and financial responsibilities on as needed basis.
Monitor personnel files of project members, compile and maintain an archive of records/documents/files relating to the project
Organize meetings including venues, facilities, document preparation, catering and security clearances and interpreting/translation.
Continuous Business Process Quality Assurance in accordance with UNDP Rules and Regulations:
Facilitates business processes followed by the Project in line with the UNDP Rules and Regulations, applicable procedures and policies and the UNDP Internal Control Framework;
Monitors and regularly updates Global Atlas System Project repositories as well as Project Monitoring Platform and Project Risk and Issues logs ensuring that they are regularly updated in with project indicators, targets and progress/results and regularly updates these tools in coordination with the EXPLODE + Programme Manager;
Acts as project focal point for securing that all procurement and recruitment activities are implemented in due course and as per Procurement Plan, ensuring their accordance with UNDP Rules and Procedures;
Provide support in donor reporting and financial reporting and analysis relevant to EXPLODE+ Project activities:
Compiles projects Financial, Administrative and Procurement Reports in accordance with the Project Document and donor reporting schedule if applicable.
Support Project reporting requirements through data collection and analysis, and drafting of various project related reports;
Assist in analysing and compiling data to measure progress and impact of project’s activities;
Support the communication and coordination process with donors and keep up to date with donor requirements;
Engage and coordinate data collection process from the field in relation to expected project results;
Support project management on reporting problems and issues relevant to operational level of project implementation i.e. administration, financial, procurement and recruitment activities and provision of solutions to overcome the identified issues and problems.
Perform specific operational/control tasks for project activities, including undertaking field visits for specific monitoring and evaluation issues;
Facilitate various presentations on periodic bases to donors and other stakeholders about the achievement of project results.
Preparation of financial reports and analyses for other projects within the Justice and Security Sector on as needed basis.
Support to project expenditure monitoring and financial management:
Prepares and processes all project related financial transactions in Global Atlas System, such as vouchers, requisitions, purchase orders, customer/vendor info updates, project budget revisions etc;
Supports periodic and ad-hoc financial reporting to UNDP and other parties, as needed;
Supports the project management in monitoring expenditures and commitments against project budget and relevant financial delivery plans;
Provides finance-related data to support project implementation, planning and reporting;
Drafts various correspondence concerning finance, operations and budgetary issues as required;
Assists team members, experts and consultants, in liaison with UNDP Operations, on financial and other operational matters.
Ensures that submissions for the project are prepared in line with the UNDP standards, rules and regulations;
Coordinates procurement procedures for the project according to the UNDP rules and regulations;
Assists in the organization of field visits, missions, workshops, training, round-tables and conferences within the project;
Maintains and updates all administrative, personnel and financial files and records as well as general office files related to the project.
Support to the Project Team in effective mainstreaming of gender equality:
Supports the EXPLODE+ Programme Manager in ensuring gender mainstreaming throughout all project activities, work plans, budgets, reports, research and analyses;
Ensure gender equality is mainstreamed throughout the project, consultants and contracted companies.
Support to knowledge building and knowledge sharing:
Participates in the trainings for the operations/projects staff on HR, POPP, etc. and organize briefings for the project staff where necessary on new internal procedures;
When necessary, provides guidance to project staff in business processes, administrative and other requirements and procedures;
Sound contributions to knowledge networks and communities of practice.
Competencies
Support the preparation of information for advocacy
Identifies relevant information for advocacy for a variety of audiences
Results-Based Programme Development and Management/Contributing to results through provision of information
Provides information and documentation on specific stages of projects/programme implementation
Building Strategic Partnerships/Maintaining information and databases
Analyses general information and selects materials in support of partnership building initiatives
Innovation and Marketing New Approaches/Implementing processes and uses products
Documents and tracks innovative strategies/best practices/new approaches
Resource Mobilization/Providing information for resource mobilization strategies
Maintains information/databases on potential and actual donors
Maintains database of project files
Provides data and information needed for preparation of project documents
Promoting Organizational Learning and Knowledge Sharing/Basic research and analysis
Researches best practices and poses new, more effective ways of doing things
Job Knowledge/Technical Expertise/Fundamental knowledge of processes, methods and procedures
Understands the main processes and methods of work regarding to the position;
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
Demonstrates good knowledge of information technology and applies it in work assignments;
Ability to perform a variety of standard tasks related to data analysis, collecting and preparation of documentation, data processing and consolidating, filing, provision of information,
Ability to review a variety of data, identify and adjust discrepancies, identify and resolve operational problems.
Client Orientation/Maintains effective client relationships
Reports to internal and external clients in a timely and appropriate fashion;
Organizes and prioritizes work schedule to meet client needs and deadlines;
Establishes, builds and sustains effective relationships within the work unit and with internal and external clients;
Responds to client needs promptly.
Core Competencies:
Demonstrating/safeguarding ethics and integrity;
Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking;
Acting as a team player and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively both orally and in written;
Creating synergies through self-control;
Managing conflict;
Consistently approaches work with energy and a positive, constructive attitude;
Ability to successfully manage competing priorities;
Remains calm, in control and good humoured even under pressure;
Learning and sharing knowledge and encourage the learning of others.
Promoting learning and knowledge management/sharing is the responsibility of each employee.
Title Project Assistant
Job ID 16459
Practice Area - Job Family Crisis Prevention and Recovery
Vacancy End Date (Midnight New York, USA) 01/06/2018
Time Left 8d 16h 19m
Duty Station Sarajevo, Bosnia and Herzegovina
Education & Work Experience C-HS Graduate or Equivalent - 5 year(s) experience, G-Bachelor's Level Degree - 2 year(s) experience
Languages Required:English
Desired:
Grade SB3
Vacancy Type Service Contract (SC)
Posting Type External
Bureau Europe & the CIS
Contract Duration 1 year with possible extension
Background
Through the implementation of Urgent Action on Ammunition Disposal in Bosnia and Herzegovina (EXPLODE +) Project, United Nations Development Programme (UNDP) in Bosnia and Herzegovina continues to assist the national authorities in BiH in the effective management of explosive remnants of war and armaments thus supporting the creation of safe and secure environment for BiH citizens.
With the financial support of various international donors, the Project aims to contribute to reduced risks to peace, stability, and development in Bosnia and Herzegovina through the considerable decrease of ammunition surpluses deemed for disposal by Ministry of Defense BiH and Armed Forces.
The overall objective of the EXPLODE + Project is to reduce the threats of uncontrolled explosion posed by chemically unstable and high hazardous ammunition and remnants of war decreased in BiH.
Under the direct supervision of the Explode+ Programme Manager, the Explode+ Project Assistant will provide programmatic and administrative assistance in implementation of all Project related activities and programmes as well as in maintaining regular communication with all project beneficiaries, including government counterparts, the non-governmental (NGO) sector, the academia, international community and local governments, both in BiH and the region. He/she will support interventions related to all Project components by closely working with the project’s partners, in line with the Project Document and Annual Work Plan.
Duties and Responsibilities
Summary of key functions:
Under the supervision of the EXPLODE + Programme Manager, the Project Assistant will provide support to the EXPLODE+ Project, with due respect to UNDP rules and regulations and in accordance with the UNDP internal control framework.
The Project Assistant will have the following main functions:
Assist the implementation of the EXPLODE + project in terms of administrative, operational and financial responsibilities:
Support the development of Annual Work Plans, Procurement Plans and Financial Disbursement Plans to be implemented in accordance with the approved Project Document;
Assist in the effective implementation of EXPLODE + project activities as per Project Document and Annual Work Plan;
Provide assistance in the development and implementation of procurement and capacity building activities in the area of countering illicit arms trafficking in accordance with the Annual Work Plan;
Assist the coordination of project activities among project consultants and services/goods providers, including but not limited to the preparation of terms of reference for the selection of external partners (individuals or companies);
Ensure efficiency in the provision of information and support to national project stakeholders in coordination with the EXPLODE+ Programme Manager.
Support to other projects within the Justice and Security Sector in terms of administrative, operational and financial responsibilities on as needed basis.
Monitor personnel files of project members, compile and maintain an archive of records/documents/files relating to the project
Organize meetings including venues, facilities, document preparation, catering and security clearances and interpreting/translation.
Continuous Business Process Quality Assurance in accordance with UNDP Rules and Regulations:
Facilitates business processes followed by the Project in line with the UNDP Rules and Regulations, applicable procedures and policies and the UNDP Internal Control Framework;
Monitors and regularly updates Global Atlas System Project repositories as well as Project Monitoring Platform and Project Risk and Issues logs ensuring that they are regularly updated in with project indicators, targets and progress/results and regularly updates these tools in coordination with the EXPLODE + Programme Manager;
Acts as project focal point for securing that all procurement and recruitment activities are implemented in due course and as per Procurement Plan, ensuring their accordance with UNDP Rules and Procedures;
Provide support in donor reporting and financial reporting and analysis relevant to EXPLODE+ Project activities:
Compiles projects Financial, Administrative and Procurement Reports in accordance with the Project Document and donor reporting schedule if applicable.
Support Project reporting requirements through data collection and analysis, and drafting of various project related reports;
Assist in analysing and compiling data to measure progress and impact of project’s activities;
Support the communication and coordination process with donors and keep up to date with donor requirements;
Engage and coordinate data collection process from the field in relation to expected project results;
Support project management on reporting problems and issues relevant to operational level of project implementation i.e. administration, financial, procurement and recruitment activities and provision of solutions to overcome the identified issues and problems.
Perform specific operational/control tasks for project activities, including undertaking field visits for specific monitoring and evaluation issues;
Facilitate various presentations on periodic bases to donors and other stakeholders about the achievement of project results.
Preparation of financial reports and analyses for other projects within the Justice and Security Sector on as needed basis.
Support to project expenditure monitoring and financial management:
Prepares and processes all project related financial transactions in Global Atlas System, such as vouchers, requisitions, purchase orders, customer/vendor info updates, project budget revisions etc;
Supports periodic and ad-hoc financial reporting to UNDP and other parties, as needed;
Supports the project management in monitoring expenditures and commitments against project budget and relevant financial delivery plans;
Provides finance-related data to support project implementation, planning and reporting;
Drafts various correspondence concerning finance, operations and budgetary issues as required;
Assists team members, experts and consultants, in liaison with UNDP Operations, on financial and other operational matters.
Ensures that submissions for the project are prepared in line with the UNDP standards, rules and regulations;
Coordinates procurement procedures for the project according to the UNDP rules and regulations;
Assists in the organization of field visits, missions, workshops, training, round-tables and conferences within the project;
Maintains and updates all administrative, personnel and financial files and records as well as general office files related to the project.
Support to the Project Team in effective mainstreaming of gender equality:
Supports the EXPLODE+ Programme Manager in ensuring gender mainstreaming throughout all project activities, work plans, budgets, reports, research and analyses;
Ensure gender equality is mainstreamed throughout the project, consultants and contracted companies.
Support to knowledge building and knowledge sharing:
Participates in the trainings for the operations/projects staff on HR, POPP, etc. and organize briefings for the project staff where necessary on new internal procedures;
When necessary, provides guidance to project staff in business processes, administrative and other requirements and procedures;
Sound contributions to knowledge networks and communities of practice.
Competencies
Support the preparation of information for advocacy
Identifies relevant information for advocacy for a variety of audiences
Results-Based Programme Development and Management/Contributing to results through provision of information
Provides information and documentation on specific stages of projects/programme implementation
Building Strategic Partnerships/Maintaining information and databases
Analyses general information and selects materials in support of partnership building initiatives
Innovation and Marketing New Approaches/Implementing processes and uses products
Documents and tracks innovative strategies/best practices/new approaches
Resource Mobilization/Providing information for resource mobilization strategies
Maintains information/databases on potential and actual donors
Maintains database of project files
Provides data and information needed for preparation of project documents
Promoting Organizational Learning and Knowledge Sharing/Basic research and analysis
Researches best practices and poses new, more effective ways of doing things
Job Knowledge/Technical Expertise/Fundamental knowledge of processes, methods and procedures
Understands the main processes and methods of work regarding to the position;
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
Demonstrates good knowledge of information technology and applies it in work assignments;
Ability to perform a variety of standard tasks related to data analysis, collecting and preparation of documentation, data processing and consolidating, filing, provision of information,
Ability to review a variety of data, identify and adjust discrepancies, identify and resolve operational problems.
Client Orientation/Maintains effective client relationships
Reports to internal and external clients in a timely and appropriate fashion;
Organizes and prioritizes work schedule to meet client needs and deadlines;
Establishes, builds and sustains effective relationships within the work unit and with internal and external clients;
Responds to client needs promptly.
Core Competencies:
Demonstrating/safeguarding ethics and integrity;
Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking;
Acting as a team player and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively both orally and in written;
Creating synergies through self-control;
Managing conflict;
Consistently approaches work with energy and a positive, constructive attitude;
Ability to successfully manage competing priorities;
Remains calm, in control and good humoured even under pressure;
Learning and sharing knowledge and encourage the learning of others.
Promoting learning and knowledge management/sharing is the responsibility of each employee.
Vrsta posla:
rad na određeno vrijeme
Regija:
O zaposleniku
Znanja i kvalifikacije:
Required Skills and Experience
Education:
University degree in economics, law, business or related field;
Secondary education with additional three years of experience may be taken into the consideration in lieu of university degree.
Experience:
2 years of relevant programme or administrative experience in case of university degree;
5 years of relevant programme or administrative experience in case of secondary education;
Experience in coordinating communication with Project's stakeholders and field work;
Basic understanding of M&E would be an asset;
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and database packages, experience in handling of web-based management systems.
Language Requirements:
Fluency in English and official languages of BIH, with excellent drafting and presentation skills.
Disclaimer
Important applicant information
All posts in the SC categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.
Scam warning
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
Education:
University degree in economics, law, business or related field;
Secondary education with additional three years of experience may be taken into the consideration in lieu of university degree.
Experience:
2 years of relevant programme or administrative experience in case of university degree;
5 years of relevant programme or administrative experience in case of secondary education;
Experience in coordinating communication with Project's stakeholders and field work;
Basic understanding of M&E would be an asset;
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and database packages, experience in handling of web-based management systems.
Language Requirements:
Fluency in English and official languages of BIH, with excellent drafting and presentation skills.
Disclaimer
Important applicant information
All posts in the SC categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.
Scam warning
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
Minimalna stručna sprema:
Fakultet
Potrebno radno iskustvo:
dvije godine
