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Ovaj oglas je istekao 31.10.2017. i više nije aktivan.
Sadržaj oglasa prikazan je isključivo u informativne svrhe.
Trenutno aktivne oglase pogledajte na www.posao.hr.
Procurement Assistant
Oglas je istekao
Poslodavac:
Kategorija:
Mjesto rada:
Sarajevo
Rok prijave:
31.10.2017.
O poslu
Opis radnog mjesta:
Procurement Assistant (Strengthening Resilience in Bosnia & Herzegovina (SRBiH) project) Band Seniority IV
Duty Station: Sarajevo, Bosnia and Herzegovina
Application Deadline: 31-October-2017
Position Title: Procurement Assistant (Strengthening Resiliencein Bosnia & Herzegovina (SRBiH) project) Band Seniority IV
Languages Required: Excellent command of English and local languages in BiH
Starting Date: as soon as possible
Reference Code: VN 06-10/17
Duration and type of Initial Contract: 3 months with possible extension, Special Contract, UG, Band Seniority IV
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
The Strengthening Resiliencies in Bosnia & Herzegovina (SRBiH) program is funded by the U.S. Agency for International Development (USAID) Office of Transition Initiatives (OTI). The overall objective of the IOM program is to reduce the threat of violent extremism in BiH and counter extremist efforts to deepen or exploit communal tensions. Through SRBiH, IOM seeks to improve community and government capacities to prevent violent extremism in order to foster an enabling environment for sustainable peace and traditional development programmes. To achieve these objectives, SRBiH designs and implements small-grant activities through a process-oriented, community driven approach that emphasizes project processes. The implementation of the program will be closely coordinated with USAID/OTI.
Under the overall guidance of Senior Finance Officer and the direct supervision of the Procurement and Logistics Officer for the Strengthening Resiliencies in Bosnia & Herzegovina (SRBiH) program, the Procurement Assistant (PA) supports the SRBiH procurement processes and ensures that program activities align with IOM procurement instructions.
Core Functions/Responsibilities
Receiving request for purchase of equipment/services and/or office supplies (with specifications) from requestor, secures approval (signatures) before proceeding with procurement/tendering.
Ensures that the project codes, account codes and budget lines have been determined.
Locate and grade vendors/service suppliers/contractors before/when obtaining quotations and while delivering/collecting the tender documents.
Prepare Purchase Orders/tender documentations in close cooperation with the project staff and the Procurement and Logistics Officer.
Make sure that the Request for quotation/tenders are made in transparent and fair manner.
Deliver and collect /request for quotations tender documents to/from the interested service suppliers/contractors.
Takes participation in the BEAC together with the SRBiH program staff and the admin/finance representative.
Prepares minutes of the BEAC meeting.
Presents obtained quotations and tenders to approving officer and secure signatures before finalizing the procurement/agreement.
Organize all logistic processes, including canvassing (conducting price comparison in order to get best deals) and purchasing of required office equipment, supplies, materials and/or construction needs.
Verifies that the tender documentation and the documents i.e. BOQ, work plan, scope of work are as per the tender requirements and the abounding offer.
Make sure that all signatures and BAS approval requirements are met and as per the IOM Procurement rules and regulations and authorization matrix
In coordination with Procurement and Logistics Officer ensure that all necessary documents are collected and submitted each time a vetting process is required.
Compile and maintain service/construction agreements DB and ensures that all required information is updated.
Ensuring an efficient filing system for records of all quotations, copies of records of expenditure, receipts, pending payments and progress payments are kept.
Maintain records of all amendments, transactions and variation orders.
Liaise closely with the finance section concerning payment of procured and delivered goods and services.
Ensure that the proper IOM procurement guidelines, procedures and standards for follow up, canvassing, bidding, ordering, and stock keeping are strictly adhered to.
Liaise with the project staff, engineers and QC controllers to ensure that quality and timely services from the service/construction provider are granted as per the agreement.
Conduct regular local market survey and keep the supervisor informed.
Maintains good relation with the contractors and the beneficiaries.
Follows assigned procurement roles within the Prism FI procurement cycle.
Perform other duties as may be assigned
Duty Station: Sarajevo, Bosnia and Herzegovina
Application Deadline: 31-October-2017
Position Title: Procurement Assistant (Strengthening Resiliencein Bosnia & Herzegovina (SRBiH) project) Band Seniority IV
Languages Required: Excellent command of English and local languages in BiH
Starting Date: as soon as possible
Reference Code: VN 06-10/17
Duration and type of Initial Contract: 3 months with possible extension, Special Contract, UG, Band Seniority IV
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
The Strengthening Resiliencies in Bosnia & Herzegovina (SRBiH) program is funded by the U.S. Agency for International Development (USAID) Office of Transition Initiatives (OTI). The overall objective of the IOM program is to reduce the threat of violent extremism in BiH and counter extremist efforts to deepen or exploit communal tensions. Through SRBiH, IOM seeks to improve community and government capacities to prevent violent extremism in order to foster an enabling environment for sustainable peace and traditional development programmes. To achieve these objectives, SRBiH designs and implements small-grant activities through a process-oriented, community driven approach that emphasizes project processes. The implementation of the program will be closely coordinated with USAID/OTI.
Under the overall guidance of Senior Finance Officer and the direct supervision of the Procurement and Logistics Officer for the Strengthening Resiliencies in Bosnia & Herzegovina (SRBiH) program, the Procurement Assistant (PA) supports the SRBiH procurement processes and ensures that program activities align with IOM procurement instructions.
Core Functions/Responsibilities
Receiving request for purchase of equipment/services and/or office supplies (with specifications) from requestor, secures approval (signatures) before proceeding with procurement/tendering.
Ensures that the project codes, account codes and budget lines have been determined.
Locate and grade vendors/service suppliers/contractors before/when obtaining quotations and while delivering/collecting the tender documents.
Prepare Purchase Orders/tender documentations in close cooperation with the project staff and the Procurement and Logistics Officer.
Make sure that the Request for quotation/tenders are made in transparent and fair manner.
Deliver and collect /request for quotations tender documents to/from the interested service suppliers/contractors.
Takes participation in the BEAC together with the SRBiH program staff and the admin/finance representative.
Prepares minutes of the BEAC meeting.
Presents obtained quotations and tenders to approving officer and secure signatures before finalizing the procurement/agreement.
Organize all logistic processes, including canvassing (conducting price comparison in order to get best deals) and purchasing of required office equipment, supplies, materials and/or construction needs.
Verifies that the tender documentation and the documents i.e. BOQ, work plan, scope of work are as per the tender requirements and the abounding offer.
Make sure that all signatures and BAS approval requirements are met and as per the IOM Procurement rules and regulations and authorization matrix
In coordination with Procurement and Logistics Officer ensure that all necessary documents are collected and submitted each time a vetting process is required.
Compile and maintain service/construction agreements DB and ensures that all required information is updated.
Ensuring an efficient filing system for records of all quotations, copies of records of expenditure, receipts, pending payments and progress payments are kept.
Maintain records of all amendments, transactions and variation orders.
Liaise closely with the finance section concerning payment of procured and delivered goods and services.
Ensure that the proper IOM procurement guidelines, procedures and standards for follow up, canvassing, bidding, ordering, and stock keeping are strictly adhered to.
Liaise with the project staff, engineers and QC controllers to ensure that quality and timely services from the service/construction provider are granted as per the agreement.
Conduct regular local market survey and keep the supervisor informed.
Maintains good relation with the contractors and the beneficiaries.
Follows assigned procurement roles within the Prism FI procurement cycle.
Perform other duties as may be assigned
Vrsta posla:
rad na određeno vrijeme
Regija:
O zaposleniku
Znanja i kvalifikacije:
Required Qualifications and Experience
Completed advanced university degree from an accredited academic institution in Accounting or Business Administration, or relevant High School education
Minimum three years of relevant professional experience (or five years of experience for candidates holding a High School degree) in procurement;
Knowledge of International Public Sector Accounting Standards (IPSAS) and SAP highly desirable;
Holds a valid driving license;
Willingness and ability to conduct travel across the country.
Required Competencies
Takes responsibility and manages constructive criticism;
Works effectively with all clients and stakeholders;
Promotes continuous learning;
Communicates clearly;
Takes initiative and drives high levels of performance management;
Plans work, anticipates risks, and sets goals within area of responsibility;
Displays mastery of subject matter;
Contributes to a collegial team environment;
Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation;
How to apply
Interested candidates are invited to submit their application (including their CV and motivation letter) electronically by email to [email protected] or in a sealed envelope to the following address:
INTERNATIONAL ORGANIZATION FOR MIGRATION
UN Common House
Zmaja od bosne bb
71000 Sarajevo
International applicants are obliged to provide all documentation required as per the law on work of BH for foreign citizens.
Note: Vacancy for Procurement Assistant SRBiH, Reference Code VN 06-10/17
Completed advanced university degree from an accredited academic institution in Accounting or Business Administration, or relevant High School education
Minimum three years of relevant professional experience (or five years of experience for candidates holding a High School degree) in procurement;
Knowledge of International Public Sector Accounting Standards (IPSAS) and SAP highly desirable;
Holds a valid driving license;
Willingness and ability to conduct travel across the country.
Required Competencies
Takes responsibility and manages constructive criticism;
Works effectively with all clients and stakeholders;
Promotes continuous learning;
Communicates clearly;
Takes initiative and drives high levels of performance management;
Plans work, anticipates risks, and sets goals within area of responsibility;
Displays mastery of subject matter;
Contributes to a collegial team environment;
Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation;
How to apply
Interested candidates are invited to submit their application (including their CV and motivation letter) electronically by email to [email protected] or in a sealed envelope to the following address:
INTERNATIONAL ORGANIZATION FOR MIGRATION
UN Common House
Zmaja od bosne bb
71000 Sarajevo
International applicants are obliged to provide all documentation required as per the law on work of BH for foreign citizens.
Note: Vacancy for Procurement Assistant SRBiH, Reference Code VN 06-10/17
Minimalna stručna sprema:
Fakultet
Potrebno radno iskustvo:
tri godine
