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Ovaj oglas je istekao 31.10.2017. i više nije aktivan.
Sadržaj oglasa prikazan je isključivo u informativne svrhe.
Trenutno aktivne oglase pogledajte na www.posao.hr.
Grants Assistant
Oglas je istekao
Poslodavac:
Kategorija:
Mjesto rada:
Sarajevo
Rok prijave:
31.10.2017.
O poslu
Opis radnog mjesta:
Grants Assistant (Strengthening Resilience in Bosnia & Herzegovina (SRBiH) project)
Duty Station: Sarajevo, Bosnia and Herzegovina
Application Deadline: 31-October-2017
Position Title: Grants Assistant (Strengthening Resilience in Bosnia & Herzegovina (SRBiH) project)
Languages Required: Excellent command of English and local languages in BiH
Starting Date: as soon as possible
Reference Code: VN 08-10/17
Duration and type of Initial Contract: 3 months with possible extension, Special Contract, UG, Band Seniority IV
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
The Strengthening Resiliencies in Bosnia & Herzegovina (SRBiH) program is funded by the U.S. Agency for International Development (USAID) Office of Transition Initiatives (OTI). The overall objective of the IOM program is to reduce the threat of violent extremism in BiH and counter extremist efforts to deepen or exploit communal tensions. Through SRBiH, IOM seeks to improve community and government capacities to prevent violent extremism in order to foster an enabling environment for sustainable peace and traditional development programmes. To achieve these objectives, SRBiH designs and implements small-grant activities through a process-oriented, community driven approach that emphasizes project processes. The implementation of the program will be closely coordinated with USAID/OTI.
Under the overall guidance of Project Development Officer and the direct supervision of the Grants Officer for the Strengthening Resiliencies in Bosnia & Herzegovina (SRBiH) program, the Grans Assistant (GA) supports the SRBiH Grants Unit processes and ensures that program activities align with IOM instructions.
Core Functions/Responsibilities
Provide overall organizational support to the Grants Unit.
Coordinate and liaise with the Field unit, the Logistic and Procurement Unit, the Monitoring and Evaluation Unit, the Administration and Finance Unit and other relevant OTI units to ensure that all relevant grant information is regularly collected and saved within each grant file.
Maintain all hardcopy and softcopy documents for all grants implemented by the program.
Act as the focal point for receiving all documents sent to the Grants Unit (both in hard and soft copy), and ensure that all grants documents received meet the donor’s standard requirements. Update the Grants Unit Internal Logbook to track the reception of all grant documents being sent to the Grants Unit.
Maintain and update the IOM Grants Tracking tools (“the matrix”). Send the sections of the matrix that have to be completed by the field to the relevant field staff (grants focal points), with the purpose to use the matrix as a planning tool. Update the matrix with expected completion dates accordingly.
Send the updated matrix on a weekly basis to the OTI Senior Management Team (SMT).
Prepare the template of the “grants weekly activity update / site activity notes” with the list of all on-going grants and send it to the heads of OTI departments on a weekly basis.
On a monthly basis, support the reconciliation of all grant expenditures between the database and the accountancy software (SAP / PRISM) used by IOM.
As required, provide assistance with translation and interpretation from English to local languages used in B&H and vice versa.
Organize meetings, take minutes, and share with concerned individuals
Perform such other duties as may be assigned
Duty Station: Sarajevo, Bosnia and Herzegovina
Application Deadline: 31-October-2017
Position Title: Grants Assistant (Strengthening Resilience in Bosnia & Herzegovina (SRBiH) project)
Languages Required: Excellent command of English and local languages in BiH
Starting Date: as soon as possible
Reference Code: VN 08-10/17
Duration and type of Initial Contract: 3 months with possible extension, Special Contract, UG, Band Seniority IV
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
The Strengthening Resiliencies in Bosnia & Herzegovina (SRBiH) program is funded by the U.S. Agency for International Development (USAID) Office of Transition Initiatives (OTI). The overall objective of the IOM program is to reduce the threat of violent extremism in BiH and counter extremist efforts to deepen or exploit communal tensions. Through SRBiH, IOM seeks to improve community and government capacities to prevent violent extremism in order to foster an enabling environment for sustainable peace and traditional development programmes. To achieve these objectives, SRBiH designs and implements small-grant activities through a process-oriented, community driven approach that emphasizes project processes. The implementation of the program will be closely coordinated with USAID/OTI.
Under the overall guidance of Project Development Officer and the direct supervision of the Grants Officer for the Strengthening Resiliencies in Bosnia & Herzegovina (SRBiH) program, the Grans Assistant (GA) supports the SRBiH Grants Unit processes and ensures that program activities align with IOM instructions.
Core Functions/Responsibilities
Provide overall organizational support to the Grants Unit.
Coordinate and liaise with the Field unit, the Logistic and Procurement Unit, the Monitoring and Evaluation Unit, the Administration and Finance Unit and other relevant OTI units to ensure that all relevant grant information is regularly collected and saved within each grant file.
Maintain all hardcopy and softcopy documents for all grants implemented by the program.
Act as the focal point for receiving all documents sent to the Grants Unit (both in hard and soft copy), and ensure that all grants documents received meet the donor’s standard requirements. Update the Grants Unit Internal Logbook to track the reception of all grant documents being sent to the Grants Unit.
Maintain and update the IOM Grants Tracking tools (“the matrix”). Send the sections of the matrix that have to be completed by the field to the relevant field staff (grants focal points), with the purpose to use the matrix as a planning tool. Update the matrix with expected completion dates accordingly.
Send the updated matrix on a weekly basis to the OTI Senior Management Team (SMT).
Prepare the template of the “grants weekly activity update / site activity notes” with the list of all on-going grants and send it to the heads of OTI departments on a weekly basis.
On a monthly basis, support the reconciliation of all grant expenditures between the database and the accountancy software (SAP / PRISM) used by IOM.
As required, provide assistance with translation and interpretation from English to local languages used in B&H and vice versa.
Organize meetings, take minutes, and share with concerned individuals
Perform such other duties as may be assigned
Vrsta posla:
rad na određeno vrijeme
Regija:
O zaposleniku
Znanja i kvalifikacije:
Required Qualifications and Experience
Education/Training: Secondary Education, preferably in Accounting and Administration
Experience: Minimum 3 years relevant working experience, preferably in administrative, organizational and/or database fields; professional experience in the humanitarian field with development or international organizations desirable.
Fluency in English and one of the local languages used in B&H;
Excellent computer literacy in MS Office.
Holds a valid driving license;
Willingness and ability to conduct travel across the country.
Required Competencies
Takes responsibility and manages constructive criticism;
Works effectively with all clients and stakeholders;
Promotes continuous learning;
Communicates clearly;
Takes initiative and drives high levels of performance management;
Plans work, anticipates risks, and sets goals within area of responsibility;
Displays mastery of subject matter;
Contributes to a collegial team environment;
Respects diversity;
Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation;
How to apply
Interested candidates are invited to submit their application (including their CV and motivation letter) electronically by email to [email protected] or in a sealed envelope to the following address:
INTERNATIONAL ORGANIZATION FOR MIGRATION
UN Common House
Zmaja od bosne bb
71000 Sarajevo
International applicants are obliged to provide all documentation required as per the law on work of BH for foreign citizens.
Note: Vacancy for Grants Assistant SRBiH, Reference Code VN 08-10/17
Applications must be received by 31 October 2017
Education/Training: Secondary Education, preferably in Accounting and Administration
Experience: Minimum 3 years relevant working experience, preferably in administrative, organizational and/or database fields; professional experience in the humanitarian field with development or international organizations desirable.
Fluency in English and one of the local languages used in B&H;
Excellent computer literacy in MS Office.
Holds a valid driving license;
Willingness and ability to conduct travel across the country.
Required Competencies
Takes responsibility and manages constructive criticism;
Works effectively with all clients and stakeholders;
Promotes continuous learning;
Communicates clearly;
Takes initiative and drives high levels of performance management;
Plans work, anticipates risks, and sets goals within area of responsibility;
Displays mastery of subject matter;
Contributes to a collegial team environment;
Respects diversity;
Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation;
How to apply
Interested candidates are invited to submit their application (including their CV and motivation letter) electronically by email to [email protected] or in a sealed envelope to the following address:
INTERNATIONAL ORGANIZATION FOR MIGRATION
UN Common House
Zmaja od bosne bb
71000 Sarajevo
International applicants are obliged to provide all documentation required as per the law on work of BH for foreign citizens.
Note: Vacancy for Grants Assistant SRBiH, Reference Code VN 08-10/17
Applications must be received by 31 October 2017
Minimalna stručna sprema:
Fakultet
